Team Lead - Purchasing Order Processing

This position reports to Global PO Processing and VMD Manager. The primary responsibility is to manage, lead, mentor, motivate, coach team members and oversee team’s day to day operational activities, including handling transactional purchases and discrepancies resolution activities associated with Requisition To Pay (RTP) activities.

PRINCIPAL ACCOUNTABILITIES

Team Management

1. Manage, lead, mentor, motivate, coach and develop team members.
2. Oversee day to day operational activities to achieve company objectives and ensure sustainable performance.
3. Lead, participate and oversee various automation and process improvement projects.
4. Execute internal control and ensure compliance of all internal and SOX controls within the framework of corporate policies and procedures.
5. Stakeholders management including procurement, buyers, requisitioner, finance, supply chain, SBS various functions etc.
6. Communicate with suppliers as per operational needs.

Foster a collaborative, high-performance team environment.

Requisition To Pay (RTP) activities

Order processing

1. Creation of Purchase orders (PO’s) against existing agreements.
2. Creation of low value PO’s from sourced requisitions.
3. Tracking and chasing order confirmations.
4. Raising PO amendments as/if required.
5. Oversee the end-to-end purchase order process, ensuring timeliness and accuracy, KPI and SLA.
6. Support automation and system enhancement initiatives.
7. Handle transactional purchases and discrepancies resolution activities associated with Requisition To Pay (RTP) activities.
8. Execute low value purchase orders where requisition is sourced.
9. Invoice discrepancy chasing, resolution and reporting utilizing ZMRBR reports.
10. GR/IR – Utilizing ZMR11 ensuring queries are received, disseminated for resolution, processed and in accordance with the agreed monthly Finance cycles.
11. Resolution of vendor data issues associated with invoice and discrepancy resolution.

Others

1. Outline agreement maintenance in support of the Buyers.
2. Liaise with Vendor master technicians to update and correct vendor master data (fax details, pay to details, etc.) as required.
3. Any ad hoc tasks or activities as assigned by the manager.
4. Attend to internal audit, external audit or internal control requests in a timely manner.

Qualifications:

1. Bachelor’s degree in business/administration/finance or any other relevant majors.
2. 3 - 5 years’ relevant experience in Procurement/Supply Chain function.
3. 2 - 3 years’ experience in team management.
4. Strong understanding in procurement governance and processes is an advantage.
5. Preferred with SAP knowledge and skill.
6. Experience in using Ariba (SAP Business Network) or relevant ERP system is an advantage.
7. Fluent in English (essential) and the languages associated with the country clusters supported.
8. Experience in migration/transition projects is a plus.
9. Capability in planning and prioritizing tasks to meet deadlines.
10. Working effectively under pressure and collaborating within a team.