Team Lead - Corporate Secretarial

PA, EA & Secretarial (Administration & Office Support)

Full time

It’s never been a more exciting time to join our organisation. Tricor and Vistra have now merged to form one organisation, which means we’re now a powerhouse of over 9000 colleagues in 50+ jurisdictions across the globe. We’re seizing the opportunity to create a purpose-led organisation that will unlock significant value for our business, our clients, and our people.

We have an exciting opportunity for you to join our team as Corporate Secretarial Team Lead, based in our Tricor Shared Services, Kuala Lumpur, Malaysia. Reporting to the Operation Manager, this full-time and permanent position is based in Malaysia and offers regional coverage, allowing you to make a significant impact to our Corporate Secretarial department and its growth.

Key responsibilities:

• Lead, guide and supervise a team of Senior Specialists and Specialists in the execution and handling of a full range of corporate secretarial services and matters for international clients, including company incorporation in different jurisdictions.
• Ensure timely and proper execution by the Team of statutory compliance duties including preparation and arranging for prescribed returns and forms generated in the View Point (“VP”) and other Tricor’s systems used to monitor, update and maintain all corporate secretarial records of clients.
• Monitor, review, approve and provide guidance to the Team on corporate secretarial tasks of all levels of complexity including other assignments and administrative support to the Business Unit team.
• Ensure proper updating of all clients’ data/documents/records by the Team in the statutory records/files in the VP at all times.
• Liaising directly with the Business Unit as necessary in resolving any key issues/challenges encountered by the Team.
• Ensure that team members acknowledge receipt of client’s requests/queries/correspondences within 1 business day and follow-up for information and/or source documents within 2 business days.
• Ensure the application of best practices in corporate governance and compliance with all statutory/regulatory requirements.
• Strictly adhere to internal policies and Standard Operating Procedures (“SOPs”).
• Provide direct support to the Senior Specialists and Specialists, including data entries, updating, storage, and other corporate administrative duties.
• Plan, strategize, direct, oversee and lead the corporate secretarial tasks of the Team members.
• Ensure that Team members meet the firm’s expectations for efficient productivity, quality, continuous improvement and goal accomplishment.
• Monitor Team members’ work schedules and assignments as necessary.
• Provide Team's utilisation and performance reports as scheduled and requested by Operation Manager.
• Assist and provide support to the Operation Manager in all management and administration matters as assigned.
• Assist and/or perform any other tasks, ad-hoc work/assignments and projects as assigned by the Practice Leader/Operation Manager.

Key requirements:

• Possess and demonstrate good supervisory and leadership skills.
• Have good communications, analytical and problem-solving skills.
• Good command of both spoken and written English; proficiency in Mandarin is an advantage.
• Familiar with filings of statutory forms and compliance with Companies Acts.
• Computer-literate in MS Office.
• Able to work independently and is a good team player.
• Good interpersonal skills and ability to work well with team members.
• Able to work under pressure and meet work/management timelines.
• Have good time and work/project management skills.
• At least 6 years of relevant working experience.
• Good knowledge of relevant listing rules, corporate governance and best practices.
• Experience with ViewPoint 7.4 will be an advantage.
• Bachelor’s Degree in related disciplines e.g. Corporate Administration, Corporate Governance, Business Management, etc.
• Part ICSA qualification / Graduate of ICSA preferred.

Company Benefits:

• Opportunity for career advancement and regional working exposure.
• Training and development.
• Hybrid working arrangement.
• Medical, dental, optical coverage.
• Study leave and professional membership coverage.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!