Specialist - Record to Report / General Accounting

Specialist - Record to Report / General Accounting

Bring your career aspirations to life with AIA Shared Services!

Job Description:

Responsible to ensure all finance operations deliverables areas below are completed as per agreed/communicated timeline and in accordance to applicable accounting policies, standards and guidelines.

Accruals and Prepayments:

1. Prepare monthly prepayment schedule and amortization entries
2. Prepare and complete monthly fixed accrual entries and maintain accrual control worksheet
3. Prepare manual accrual (requested by email) and save all the accrual emails into Share Drive as supporting
4. Follow up outstanding manual accrual / Nil reply from users

Fixed Assets:

1. Perform Fixed Assets creation in SAP and insert the assets number in ARIBA purchase requisition
2. Perform Trial Run of Fixed Asset Depreciation to ensure that proper action on FA can be fixed before closing
3. Perform Actual Run for Fixed Asset Depreciation monthly
4. Perform AUC transfer upon request with approval

Billing:

1. Prepare monthly fixed billing to business partner according to group timeline
2. Provide brief explanation and attend business partner's queries
3. Prepare quarterly true up adjustments based on actual cost incurred
4. Prepare and submit withholding tax document that is required by business partner for settlement purpose

Intercompany:

1. Review and ensure DN/CN receive from Local business unit provided with supporting document such as SOW and settlement agreement
2. Prepare upload template and park document into SAP
3. Save DN/CN and its supporting document in Shared Drive in proper order.
4. Prepare settlement summary and send to Local business unit for approval according to the agreed threshold
5. Communicate with Treasury team to reserve fund prior to settlement
6. Follow up with BUs regarding the settlement and perform intercompany settlement to Local business unit
7. Send settlement reminder and follow up with Local business unit
8. Perform open items clearing after performing settlement
9. Prepare monthly ICT Matching Report and perform any necessary action on any outstanding issue identified

Fixed Deposit:

1. Update all interest income and accrued income for fixed deposit in template from FD statement and upload for posting

AR Aging:

1. Prepare monthly aging report, follow up with Interco Customer for overdue invoices, and provide commentary for reason of non-payment.
2. Reconcile sub-ledger list tally with control account
3. Update and monitor AR credit control as per group policy, not more than 30 days settlement

Bank Reconciliation:

1. Perform weekly clearing of cash open item
2. Investigate and reconcile the differences on a timely basis
3. Prepare Bank Reconciliation Report monthly (N+3)

Journal Entries:

1. Preparation of journal voucher for approval
2. Parking all the Journal Voucher in the SAP system
3. Clearing of open items balance in the SAP system whenever required after the Journal Voucher posting

Reinsurance (only applicable if being assigned to support reinsurance business):

1. Ensure local business unit provide Inward Reinsurance Templates and the correctness of the number of documents parked by local business unit
2. Complete the upload of Retro Reinsurance templates provided by local business unit
3. Send reminder and follow up on Reinsurance Templates not received to ensure the completeness of the Reinsurance uploads
4. Perform IC matching and ensure zero variance and any variance supported with justification
5. Prepare and send Reinsurance Debit Note to local business unit
6. Perform Incoming Receipt of Reinsurance when fund was remitted by local business unit
7. Perform reinsurance settlement to local business unit
8. Send settlement reminder and follow up with un-remitted fund with local business unit

Others:

1. Prepare Cash Flow forecast for AIA Reinsurance
2. Prepare fund Transfer and Dividend payment entries
3. Perform UAT as and when required
4. Assist Assistant Manager/Manager, Finance Operations on other projects and matters as and when required
5. Provide coaching and guidance to other Associates, Finance Operations - General Accounting on the General Accounting tasks.
6. Other month end closing activities

Job Requirements:

Education:

1. University Degree in accountancy or Accounting Professional Qualification (ACCA, CPA, ICAEW, CIMA, MICPA)
2. Currently pursuing Internationally Recognized Accounting Qualification (ACCA, CPA, ICAEW, CIMA, MICPA)

Experience:

1. Preferably 2-6 years of experience in financial and accounting related field in an MNC
2. Experience in a shared services or similar environment providing financial operations services to external/internal stakeholders
3. Knowledge of accounting standards and principles
4. Knowledge in the preparation of management and financial reports and analysis will be an added advantage
5. Knowledge of how the SAP Accounting System and Business Intelligence System work and designed, and familiar with using the systems is an added advantage.
6. Good interpersonal and communication skills to deal with local and group personnel at various levels.
7. Ability to work under pressure to meet tight deadlines.

Build a career with us as we help our customers and the community live healthier, longer, better lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

Employer questions:

1. Which of the following types of qualifications do you have?
2. How many years' experience do you have as an Accounting Role?
3. How many years' experience do you have as a Financial Reporting Associate?
4. What's your expected monthly basic salary?
5. How much notice are you required to give your current employer?
6. Which of the following accounting software are you experienced with?

Company profile:

AIA Shared Services (AIASS) was established in May 2009 as a subsidiary of AIA Group Limited (known as 'AIA'), the largest independent publicly listed pan-Asian life insurance group and a market leader in the Asia-Pacific region for life insurance premiums. Since its establishment, AIASS has grown from strength to strength and today consists of a 1600-strong workforce, committed to providing best-in-class services to support the AIA Group's operations. As an employee-centric organisation, we believe in value creation through career development opportunities for our employees.

Perks and benefits:

• Medical
• Education support
• Sports (e.g. Gym)
• Miscellaneous allowance
• Dental
• Vision