Specialist, HR Shared Services

The Specialist, HR Shared Services role involves providing comprehensive support for HR activities. Key responsibilities include:

• Managing employee data and status changes.
• Ensuring accurate time and attendance tracking.
• Handling payroll-related employee terminations.
• Generating HR and payroll reports as needed.

This role works closely with various HR departments and supports special projects. The specialist also collaborates with stakeholders to improve and implement HR processes for better efficiency. As the team evolves, you'll help with migration projects, training team members, and ensuring successful change management while building strong relationships with stakeholders.

In this role you will:

Be part of the team implementing the Corporate and Regional HR strategy and policies as a part of the Entegris Business Service Center – Malaysia Human Resources (EBSC Malaysia – HR) team function, supporting and maintaining the infrastructure, systems and processes in line with company standards and legislations, ensuring a high standard of delivery of HR services to the enterprise.

• Delivering operational excellence of HR solutions, partnering with country HR, Corporate HR and other functional teams.
• Identifying opportunity and delivering continuous process improvements as part of key global HR projects to support the further development of the Shared Services HR function.
• Data Management:
  • Delivering to global operations solution requirements, time and attendance, and to maintain compliance to legal, fiscal and regulatory requirements.
  • Ensure accurate and timely centralized reporting for personnel costs management and forecast initiatives.
• Process Efficiency and Automation:
  • Support the execution of Global Process Ownership for processes as defined and assigned by our Corporate HR office.
  • Driving success through working with peers and team-mates across geographies on common ways of working, process improvements and initiatives.
  • Identification opportunity for process improvement through process efficiency and/or automation.
  • Partner cross functionally to address operational requirements and compliance.
  • Participate in automation initiatives for the Function as assigned by Corporate Office.
  • Partner with and influence required business partners to drive process, systems and organizational changes successfully.
• Service Delivery:
  • Continuously meet and exceed the target of delivery of a comprehensive set of performance metrics.
  • Research and resolve issues that arise regarding processes and practices.
  • Execute to HR processes transitions.
  • Deliver excellent HR customer service and operational excellence to corporate HR customers, monitoring inquiries and internal customer satisfaction and providing escalated support as needed.
  • Ensure all service delivery in full compliance to all audits, certification, HR policy and Employee Handbooks as related to processes and services delivered in the EBSC -Malaysia HR.

Traits we believe make a strong candidate:

• Minimum 2 years of HR working experience, with at least 1 year of experience in an HR Shared Services organization which includes centralized administration and operations.
• Degree in Human Resources, additional HR qualifications will be an added advantage.
• Experienced in executing service migration projects in a matrixed organization.
• Strong analytical skills and attention to detail are required.
• Experience with Microsoft Forms, Power Apps and Power Automate is highly desirable.
• Ability to speak in East Asian languages (Mandarin, Japanese or Korean) is a plus.

How do your skills match this job?

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have in Human Resources (HR)?
• Which of the following workforce management systems do you have experience using?
• Do you have experience working on data migration projects?

Chemicals & Plastics Manufacturing 1,001-5,000 employees

ENTEGRIS ( M ) Sdn Bhd, part of ENTEGRIS Inc, USA is an industry leader in plastics molding for Contamination Control Solutions and Microenvironments. It is a vibrant and exciting company positioned for growth and service excellence in high technology industries. Our 170,000 sq. ft. state-of-the-art plastics injection molding plant with an ultra clean room manufacturing environment located in Kulim Hi-Tech Park Kedah is now expanding for more products integration.

Our corporate purpose is to make Kulim Hi-Tech Park (KHTP) facility the group’s largest manufacturing centre by the end of year 2009 and to be recognized as the world’s leading provider of advanced materials management products by living out our corporate values of integrity, success and relationships. We are committed to growing and grooming talented people who are willing to learn and take on multiple functions in a dynamic environment. Take a challenge and we will pack the opportunities for you.

Perks and benefits include Medical, Miscellaneous allowance, Education support, Dental, Parking, Vision, Attractive Bonus, Profit Sharing, and Healthy Working environment.