Site Document Controller cum Admin

Job Summary:
MSR Green Energy, a leading force in Malaysia’s RE sector, is committed to pioneering sustainable solar development projects. We are seeking a detail-oriented Site Document Controller cum Admin with 3-5 years of experience to join our team on an 18-month contract basis at our Bukit Kayu Hitam, Kedah construction site. This role plays a vital part in ensuring smooth document management, administrative support, and efficient communication across our solar projects. If you have a passion for organisation and attention to detail, we invite you to be a part of our transformative journey towards a greener future.

Key Responsibilities:

• Manage and control all site-related documentation, including contracts, reports, drawings, and correspondence, ensuring accuracy and compliance with company standards.
• Maintain and organise both physical and digital records, ensuring documents are filed systematically and easily accessible to the project team.
• Implement a robust document control system to track and monitor document flow and ensure timely distribution of documents to all relevant parties.
• Coordinate with engineering, construction, and project management teams to ensure the proper handling and storage of documents, drawings, and contracts.
• Assist in the preparation and maintenance of project reports, presentations, and other documentation for internal and external stakeholders.
• Provide administrative support to the site management team, including scheduling meetings, organising travel arrangements, and handling day-to-day office tasks.
• Support the QA / QC and procurement teams by ensuring all necessary documentation is available and up to date.
• Ensure compliance with legal, regulatory, and contractual document management requirements.
• Act as the point of contact for document-related inquiries, ensuring transparent and timely communication with clients, suppliers, and other stakeholders.
• Assist in the preparation of audit trails for documentation, ensuring all records are complete and accurate for project reviews and inspections.

About You:
To succeed in this role, you will possess:

• A Diploma or Bachelor's degree in Administration, Business Management, or a related field.
• A minimum of 3-5 years of experience as a Document Controller or Administrator, ideally within the construction or solar energy sector.
• Strong knowledge of document control procedures, standards, and best practices.
• Excellent organisational and multitasking skills, with the ability to manage a high volume of documents and tasks effectively.
• Proficiency in using document management systems, project management software, and the Microsoft Office Suite.
• Strong communication skills, both written and verbal, with a keen eye for detail and accuracy.
• Ability to work independently and as part of a team, managing time and priorities efficiently.
• A proactive, solutions-driven mindset with a commitment to maintaining high standards of document control and administrative support.