Shipping Assistant

We’re hiring a Shipping Assistant for WR Grace Specialty Chemicals (M) Sdn Bhd located at Gebeng Industrial Area, Kuantan Pahang who will report to the Logistics Executive (Shipping). She/he will be responsible for shipping activities in the Logistics Department.

Responsibilities

• Receiving all orders from Order Fulfilment Team, and to acknowledge the receiving of such orders. Plan and commit for shipping all orders received.
• Consider production plans and schedules on a scheduled basis, incorporating planned inventory buildup and all sales requirements.
• Provide required management reports in a timely manner and other clerical support functions for the department.
• Requires planning and scheduling skills by creating a schedule of all the incoming and outgoing shipments and a list of tasks to complete to ensure outgoing shipments arrive on time.
• Create plans when working with suppliers, letting them know what materials to order.
• Assist the inventory management team with inventory reconciliation activities.
• Responsible for reconciliation of variances and updating stock-take into SAP and PTS.
• Responsible for secondary job activities (i.e., sampling, filings, purchasing activities, etc.) among Shipping Assistants.
• Assist shipping executive in initiating and implementing best practices in the shipping process.
• Coordinate with customer service, shipping assistants, planners, logistics, production, quality, and tech service to ensure timely shipments.
• Ensure that required shipping schedule is met.
• Issue correct and timely shipping documents.
• Capture correct and timely information (i.e., SAP, PTS, etc.).
• Prepare and submit on a timely basis reports that are required.
• Liaise with freight forwarders on shipment bookings.
• Assist in liaising with customer service and freight forwarders on delivery and schedules.
• Interact with sales and carriers as needed to resolve shipping issues.
• Carry out job functions/ad-hoc duties delegated by the Supervisor from time to time.

Required Qualifications

• Minimum SPM or Certificate in Shipping with 2-5 years of experience in logistics/shipping-related areas would be an advantage.
• Experience with SAP.
• Good English communication skills and ability to work independently and under pressure.