Shipping Administrator

We are seeking a detail-oriented and proactive Shipping Administrator to join our dynamic logistics team. The ideal candidate will have a strong understanding of shipping processes, documentation, and customs procedures, and will be responsible for ensuring the timely and accurate handling of all shipment-related tasks. If you're a problem-solver with a passion for logistics and customer service, we invite you to apply for this exciting opportunity!

Responsibilities

• Prepare and process shipping documentation (e.g., invoices, delivery orders, packing lists, and customs certificates).
• Ensure compliance with international shipping terms (Incoterms) and customs regulations.
• Verify forwarder bills and manage data entry for accurate financial records.
• Handle drop shipments, transshipments, consignment billing, and stock reconciliation.
• Maintain and upload Proof of Delivery (POD) records.
• Address customs clearance issues and ensure correct use of HS codes.
• Support customers with shipment updates and inquiries.
• Coordinate with sales teams to meet delivery expectations.
• Perform other duties as assigned by management.

Requirement

• Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Strong knowledge of shipping processes, documentation, and logistics.
• Familiarity with Incoterms and customs procedures, including HS codes and trade regulations.
• Proficient in shipping software and Microsoft Office (Excel, Word).
• Excellent attention to detail and organizational skills.
• Strong communication skills for effective collaboration with teams, customers, and partners.
• Ability to manage multiple priorities in a fast-paced environment, both independently and as part of a team.

How do your skills match this job?

Your application will include the following questions:

• Which of the following Microsoft Office products are you experienced with?
• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Shipping Administrator?

Dou Yee Enterprises is a global premier total industrial solutions provider, serving with distinctions the semiconductor, data storage, electronics and biomedical industry since 1982.

We have more than 45 international branch offices strategically located around the world to give customers the fastest and most accessible products and services.

Our manufacturing plants, located in Singapore, Malaysia (Seremban), China (Suzhou), France and Poland are governed by consistent quality systems with ISO 9001 and ISO 14001 certifications.

Perks and benefits

• Medical and Dental benefits
• Medical and hospitalization leave
• Long Service Award
• Attendance award
• DYI Educational Fund for the employees’ children
• Company sports and recreation events
• Group insurance coverage