Senior Specialist - Indirect Tax (Thai)

Process Objective:

• Submit accurate and timely tax returns in accordance with the relevant local tax rules, regulations and generally accepted practices, within the deadlines set by them
• Pay or effect payment of all tax liabilities on time and in the right amount, as shown on the tax return
• Submit accurate and timely tax accounting information in accordance with local and Group accounting requirements
• Closely engage with other processes to ensure timely and accurate completion of accounting activities upon which tax payments/returns submissions are depends on
• Tax Audit coordinator to deliver and support audit request in a timely, process compliant way, ensuring that every request is performed to specified quality standards and within agreed timeline

Accountabilities:

Senior Specialist/ Audit Specialist main accountabilities and activities will cover team management, coordination and ensuring a top quartile Indirect Tax Compliance process for the countries and taxes covered.

• Prepare and execute accurate and timely tax returns, respective supporting documents required and tax payments
• Develop professional working relationships with colleagues within the process and in the interface process across Finance Operations
• Update work instructions as and when applicable and also at regular intervals as per Work Instructions policy guidelines
• Conduct variance analysis, reasonableness checks and reconciliations
• Ensure timely completion of SOAR analysis of tax accounts balances and as per required
• Driving corrective actions within FO Tax to ensure compliance of the process with local tax regulations and internal procedures (LFI, metrics reporting etc)
• Update work instructions as and when applicable and at regular intervals as per Work Instructions policy guidelines
• Identify and implement opportunities to continuously improve processes
• Comply to Shell Group records management & Information risk management procedures and manage the working papers and supporting documentation related to the tax returns
• Analyze and effectively manage end-to-end Indirect Tax risks and resolve complex, high impact, and non-routine issues by applying experience and knowledge of legislation, practices and procedures and communicate effectively to relevant stakeholders
• Provide routine advice on the indirect tax treatment of transactions and the process to stakeholders (when necessary) with referral made to Tax advisor when in doubt
• Manage the Tax Team to deliver accurate and timely tax returns and corresponding tax payments, including:
• - cooperate with the customer in the area of tax and/or business changes which might have impact on the tax settlements effectively manage and develop Tax team
• - co-operate with feeder processes to ensure timely and accurate completion of accounting activities upon which tax returns submission depends
• Manage and lead the implementation of the “audit worthy” file status for the team weekly/monthly tax compliance working file
• Liaison with Tax Authority and Tax Advisor directly during Tax Audit
• Lead the planning and co-ordination of the work of the team member during Tax Audit to ensure quality and turnaround times targets are met
• Work closely with Auditor to understand the required information and accessing/evaluate the impact of any audit findings
• Follow up/monitor the refund and manage Shell Account Receivables efficiently
• Ensure team compliance with process, quality standards and timeliness target by accessing the team outputs, identifying decencies and ensuring gaps are closed
• Oversee the collation of information for enquiries from external auditors and authorities
• Able to perform under tight deadline and ad-hoc request
• Taxes in scope: VAT, Business Tax, Excise Duty & Withholding Tax

Key Competences required

1. Competence:

Indirect Taxation

• In-depth, up-to-date knowledge of the concepts, philosophy, principles, law, requirements, practices, end-to-end controls, risks and complexities relating to Indirect Taxes.
• Effectively manages end-to-end Indirect Tax risks, resolving technical and practical local and cross-border Indirect Tax issues by applying experience and knowledge of legislation, practices and procedures, with referral made to Tax advisor when in doubt
• Interprets new legislation and/or adapts existing legislation to new situations via collaboration and reference to Tax Advisor
• Generates substantial improvements to local Indirect Tax-related practices and procedures

2. Competence:

Process and Data Management

• Enthusiastic and proactive at engaging with colleagues on the power of metrics based disciplined operations, Continuous Improvement and Data Quality Assurance to drive Operational Excellence across E2E processes
• Understands basics of Process and Data thinking and Continuous Improvement techniques and is able to advise colleagues on those
• Manages day to day operations of a sub-process covering one or more location, system and/or organization (including staffing, competence and performance management)
• Knows and uses the design and Standard Operating Procedures of the process they operate
• Understands how their work and actions drive the E2E process and data performance
• Leads effectively Process Performance reviews or Visual Management sessions for own area of responsibility
• Proactively shares experiences (successful or not) to create an environment where Operational Excellence is valued and rewarded

3. Competence:

Governance and Assurance

• Understands in broad terms the governance (organization, roles, relationships, processes, standards) of own business area
• Has a working knowledge of the main requirements of the Shell Control Framework and can advise on Shell’s incident reporting requirements
• Defines and maintains manual of authorities for specific business area/legal entities
• Manages specific assurance activities in support of management’s self-assessment, understands the relationships to the business objectives and associated risks

4. Competence:

Business Performance Management

• Understand that value creation (cash focus) within certain (risk) boundary conditions is the purpose of performance management
• Articulate the rationale of current strategies based on the external and competitive environment. Knows the Group Scenarios and the role they play in development of strategy
• Understand the purpose and key elements of the various planning processes (strategic, target setting and budgeting) at a country, business unit or Function level, and understands the relevant interfaces with the Group, other Businesses and Functions
• Understand the process, organization and systems that deliver Management Information. Uses MI to analyze business results, identifies internal and external performance factors, as well as potential improvement opportunities
• Aware of the key value drivers that drive performance improvement, including sales, working capital management (stocks, receivables and payables), cost, operational availability, and can describe the associated risks
• Understand the key concepts of portfolio management, including organic and inorganic investments and divestments

5. Competence:

Business Partnering

• Keen understanding of key business drivers, current business priorities and critical issues of the Shell Business(es)/Function(s) with which they are involved
• Articulates the value-add of Finance to the Business/Function
• Practices effective advocacy and inquiry, uncovering implicit issues/needs
• Delivers on promises
• Knowledge of various influencing styles and impact of self in interpersonal relationships
• Has understanding of critical relationships within business and function and whom to engage in various situations

Position Requirements

• Read and write proficiency in Thai is required
• Degree in Finance/Accounting or equivalent Professional Qualification
• Relevant experience in Indirect Tax Compliance and Reporting is preferred
• Working experience of at least 5 years in accounting/indirect tax field
• At least 2 years of experience in team management
• Working knowledge of SAP is preferred
• Must have working knowledge of MS Office (Advanced)
• Must have working knowledge of Digital tools and its skills on analytics, data interpretation and reporting
• Knowledge of Visual Basic for Applications/Macro is welcomed
• Results oriented, fast paced, resourceful and proactive
• Good communication, stakeholder engagement & analytical skills
• Incumbent must be able to work under pressure with team members

For further information, and to apply, please visit our website via the “Apply” button below.

Candidates must be resident in Malaysia, or have the right to work in Malaysia.