Senior Purchasing Executive

Job Scopes:

• Issue or verify Purchase Order (PO)

• Monitor incoming PO or Invoice

• GRN, DO, Invoice and PO conformance

• Monthly closing

• ISO document (Etc: AVL, Vendor Evaluation)

• PO monitoring

• Purchasing Power BI Data updating

• Defect and shortage monitoring

• Cost analysis

• Supplier annual audit

Overall:

Oversees & performing routine in acquisition of direct and in-direct material while ensuring compliance to SOP/ISO 9001 standard. Pivoting in supporting role of developing Supply Chain Management, engage in managing supplier relationships c/w auditing, optimizing sourcing strategies, risk management and cost-effective acquisition to support the organization’s objectives or KPI’s.

Details:

1. Negotiation:

-Negotiating favourable terms and conditions with suppliers to secure the best possible prices, quality, delivery and payment terms.

-Negotiate based on best facts and analytic data on Market Analysis via multiple source availability.

2. Sourcing:

-Identifying potential suppliers, evaluating their capabilities, and selecting the best ones to meet the organization’s needs.

-Researching suppliers, issuing requests for the proposals (RFPs), and conducting supplier evaluations.

3. Supplier Relationship & Quality Management:

-Audit, Building and maintaining strong relationships with suppliers to foster collaboration, resolve issues, and drive continuous improvement.

-This involves regular communication, performance reviews, and addressing supplier concerns.

-Continues of assurance in compliance to quality management system ISO 9001:2015 while supporting supply chain management.

4.Order Processing:

-Managing the end-to-end process of placing and tracking orders for direct/in-direct materials, equipments and services.

-Manage receiving purchase requests, obtain approvals, issue purchase orders, and monitoring order status to ensure timely delivery.

5.Vendor Evaluation and Selection:

-Assessing supplier performance based on criteria such as quality, accuracy, on time, responsiveness, and etc.

-Continuously evaluate suppliers and make informed decisions about sourcing options while develop annual vendor auditing.

6.Risk Assessment & Mitigation

-Identify and mitigate risks associated to suppliers, supply chain disruptions, price fluctuations, and other factors that could impact supply ability.

-This involves developing risk mitigation strategies and contingency plans.

7.Market Analysis:

-Monitor market trends and supplier capabilities to identify opportunities for the cost savings, improvements, and alternative sourcing initiatives.

-Research & stay informed about market and competitiveness of local and oversea situation.

-Continues support of updating latest purchase and non-purchase material price via any enquiry and monthly basis.

8.Compliance:

-Ensuring compliance with relevant laws, regulations, and organizational policies governing procurement activities.

-This includes adhering to ethical standards, avoiding conflicts of interest, and maintaining transparency in procurement processes.

-Ensure vendor compliance with legal and regulatory requirements, specifying deliverables, and establishing performance metrics.

9.Cost Reduction Initiatives:

-Identify opportunities to reduce costs through initiatives such as supplier consolidation, volume discounts and alternative sourcing strategies.

*Any other tasks requested, directed and ordered by the superiors based on the organization’s and company’s requirement.

Skills and Experiences Required:

• Computer skills (Microsoft Office: Outlook, Words, Excel, Power Point and Power BI)

• High interpersonal skill, problem solving and multitasking skill

• Communication proficiency (English and Bahasa Malaysia is a must, Mandarin is a plus)

• Minimum 5 years working experiences in purchasing or vendor management

• Experience in any ERP/ SAP or any MRP system. (Microsoft Dynamics AX 2012 is a plus)

• Candidate possess own transportation

Qualification:

• Minimum qualification bachelor degree or equivalent relevant qualification

• Gone through ISO 9001:2015 training

• Past 2 years KPI report card achievement

• Looking for candidates available to work:
  • Monday: Morning
  • Tuesday: Morning
  • Wednesday: Morning
  • Thursday: Morning
  • Friday: Morning
• More than 4 years of relevant work experience required for this role
• Working rights required for this role
• Expected start date for role: 18 December 2024
• Expected salary: RM3,000 per month