Senior Purchasing Executive

Purchasing, Procurement & Inventory (Manufacturing, Transport & Logistics)

1. Manage the procurement of materials, goods, and services based on organizational needs.
2. Establish and maintain strong relationships with vendors and suppliers to ensure reliable supply chains.
3. Negotiate pricing, terms, and delivery schedules with suppliers.
4. Evaluate and select suppliers based on cost, quality, and delivery performance.
5. Basic knowledge of Act 852 and E-invoicing.

Shipment Tracking

1. Monitor the progress of shipments to ensure timely and accurate delivery of products.
2. Communicate with suppliers and logistics teams to resolve any shipment delays or discrepancies.
3. Maintain a detailed record of all incoming shipments, including expected and actual delivery dates.

Order and Invoice Management

1. Maintain and update records of all outstanding purchase orders.
2. Ensure all orders are processed on time and meet quality and quantity requirements.
3. Oversee the billing process and ensure that invoices are accurate and match the terms agreed with suppliers.
4. Issue invoices to internal departments or clients as needed, ensuring all charges are appropriately accounted for.
5. Maintain and track records of all outstanding payments, ensuring that all overdue invoices are addressed promptly.
6. Work with finance and accounts departments to resolve any discrepancies in payments or invoicing.

Inventory Control & Reporting

1. Regularly check inventory levels and initiate procurement of required goods to avoid stockouts or excess inventory.
2. Maintain accurate records of inventory, shipments, and related procurement activities.
3. Prepare reports on purchasing activities, stock levels, and shipping status for senior management.
4. Assist with budgeting and cost control related to procurement activities.
5. Monitor and manage costs to ensure that procurement remains within budgeted parameters.
6. Prepare regular reports on purchasing and financial activities for senior management.

Compliance and Documentation

1. Ensure that all purchasing activities comply with company policies, industry standards, and legal regulations.
2. Maintain accurate and organized documentation of all procurement transactions, including contracts, purchase orders, and invoices.

Skills and Qualifications:

1. Education: Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
2. Experience: At least 5-7 years of experience in purchasing, procurement, or supply chain management, with at least 2 years in a senior role.
3. Knowledge: Strong understanding of procurement processes, shipment tracking, invoice processing, and financial reporting.
4. Communication Skills: Excellent verbal and written communication skills for vendor negotiations and internal coordination.
5. Problem-Solving Skills: Strong analytical abilities to resolve issues related to shipments, billing discrepancies, and supplier performance.

Your application will include the following questions:

1. What's your expected monthly basic salary?
2. Which of the following types of qualifications do you have?
3. How many years' experience do you have as a Purchasing Executive?
4. How many years' experience do you have in supply chain management (SCM)?
5. Do you have previous invoicing experience?
6. Which of the following languages are you fluent in?

Company Overview:

Epod Global Station Sdn Bhd is a trusted manufacturer and distributor established in Malacca, Malaysia in 2019. The company first began as an electronic cigarette product distributor. Later, the company started to manufacture its own products in early 2022 known as JUES, which have been distributed in a few countries such as Singapore, Indonesia, Thailand, Cambodia, Philippines, and more. We produce goods that can fit easily into the current lifestyle and make sure that every single product we have is of the highest quality.