Senior Project Coordinator

Responsibilities

• Control and monitor project total expenditure including verifying and checking of invoices and claims from suppliers, vendors, and subcontractors to ensure that all project expenditures are captured and properly recorded.
• Provide planning and cost controlling support for all projects which includes variation reporting, monitoring of milestone progress, and preparation of customer billing processes.
• Perform and manage project activity scheduling and monitoring.
• Ensure effective project implementation and utilize productive reports from the existing system to monitor the status of all purchases, invoicing, and delivery up to the closure of the project.
• Prepare fortnightly vessel movement report for monitoring of the vessel and register all downtime, consumptions, and vessel-related issues promptly to the project manager and management.
• Coordinate and work with the project management team to resolve project issues to ensure the delivery/completion of the project work.
• Attend project meetings and discussions with the project teams and external clients (if required).
• Perform project costing related reporting to the team and management’s review on a monthly basis to ensure that expenditures are kept within the project budget.
• Provide cost control and planning advice to the internal project team as and when required.
• Set up and manage support functions covering planning, tracking, reporting, quality management, and internal communication.
• Produce consolidated reporting to the Project/credit control and finance team, including milestone summary, key issues, risks, benefits, and summary of costs incurred.
• Establish standards, tools, and procedures for use on the project, including Issue, Risk, Change, and Information Management.
• Review project activities for compliance with procedures and standards.
• Manage the support and provision of project tools and equipment.
• Manage data security, software, and license control.
• Perform any other function and tasks which may be assigned from time to time.

Job Requirements

• Preferably a university graduate in any Mechanical & Electrical Engineering field or any other field.
• Minimum 8 - 10 years of working experience in a similar industry or in the construction industry.
• Understanding of business strategy and products is essential.
• Excellent command of spoken and written English and Bahasa Malaysia.
• Knowledge of elevator operation and service management is essential.
• Good interpersonal ability required.

Skill Requirements

• Self-starter with good leadership quality.
• Strong involvement and experience at the management level.
• Good oral and written communication skills, self-motivation, commercial awareness, initiative.
• Ability to work as part of a team.
• Excellent problem-solving, analytical, technical, and numerical abilities are crucial.