Senior HR & Admin Executive or HR & Admin Manager

Responsibilities

• Administer updated employee database & HR filing system
• Administer all employees’ movement such as probation, transfer, resignation for permanent or contract staff etc.
• Check & verify monthly payroll register and compile periodic reports e.g. payroll & manpower reports for the management as & when required.
• Check monthly overtime against daily report
• Liaise with statutory bodies such as IRB, EPF, SOCSO for any related issues
• Compile & analyse annual performance review
• Ensure HR policies & regulations are updated
• Administer as well as master user for HR system
• Attend employee’s enquiries on benefits, medical, leave management etc.
• Responsible for overall quality system in HR department
• Understanding and executing staffing requisition, requirements and issues from all departments
• Draft and update documents such as job descriptions, employee handbook, performance appraisal, forms, SOP, policies and other HR related documents.
• Sourcing candidates via recruitment agencies and job online advertisement
• Manage the recruitment and selection process
• Bridge management and employee relations by addressing demands, grievances or other issues
• Screening the candidates by resume shortlisting, phone interview and personal interviews with coordination with the concerned departments & background verification of the shortlisted candidates
• Issuing Letter of Offer/Intent/Employment to the selected candidate
• Maintain employees’ leaves, medical and attendance record and keeping track of employees’ attendance/absenteeism
• Administer medical system for medical staff benefits
• Conduct orientation program and briefing to new employees
• Attending & understanding employee’s grievances in their work engagement level and implement corrective measures
• Conduct exit interviews to identify reasons for employee’s termination
• Organizing training sessions or trainings for employees ensuring they are fully equipped to perform their duties.
• Conduct disciplinary staff issues.
• Maintain and update all documentation required by ISO for HR portion.
• Compile and check employee expenses claims
• Assess training needs to apply and monitor training programs
• To comply with all requirements of ISO and participate in ISO audits.
• Liaise with agent for application of employment pass for expatriate workers or work permit
• Assist with office administration and supervision of administrative support.
• Responsible to lead, manage and oversee full spectrum of HR-related strategic and operational matters, ensuring that all policies and procedures outlined are strictly adhered to.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Coordinate the administration of the performance appraisal system
• Contribute to the development of HR policies and guidelines
• Support Human Resources with internal and external HR audits and compliance
• Review existing processes and proactively propose new improvement initiatives or suggest new ways of working to improve digitalization and effectiveness of the HR function.
• Work closely with management to execute HR functions proactively and correctly.
• Oversee the end-to-end payroll process, ensuring accuracy, compliance with relevant regulations, and efficient payroll operations guided by best practices
• Review & prepare payroll computations, including salaries, bonuses, commissions, and allowances
• Understand, update and execute compliance and meet local culture HR needs in business where company has extended operation, stay abreast of all payroll tax laws and regulations
• Prepare and submit payroll-related reports to regulatory authorities
• Coordinate with external auditors and consultants during audits
• Work closely with Finance and other departments to ensure accurate and timely flow of information related to payroll
• Continuously improve candidate and employee experience
• Bridge management and employee relations by addressing demands, grievances or other issues
• Assess training needs to apply and monitor training programs
• To comply with all requirements of ISO and participate in ISO audits.
• Liaise with agent for application of employment pass for expatriate workers or work permit
• Assist with office administration and supervision of administrative support.
• And other tasks that may be assigned from time to time.

Requirements

• Bachelor's Degree in Human Resources Management or related subjects
• Minimum 5 years of work experience as HR Generalist
• Strong knowledge in Employment Act, Malaysia Labour Law and other related legislation.
• Required language(s): English, Bahasa Malaysia, Mandarin.
• Excellent leadership and people management skills with the ability to interact with individuals at all levels.
• Good understanding of ISO 9001, 45001 and 14001 requirements.

Interested candidates please submit your application through Jobstore.