Senior Finance Executive

Position Summary

The Senior Finance Executive will be responsible for carrying out the Finance - Record to Report (RtR) tasks to ensure:

• That the operations produce timely, accurate, and quality work in the accounting area of Reporting, Treasury, Asset Management (AM), and Taxation.
• The scope of work and processes are in accordance with accounting principles, complying with all relevant regulations, laws, and standards.
• RtR processes are aligned with Vinda Group processes with minimum acceptable local exceptions.

You will play an important role to:

1) Records to Report (RtR)

• General Accounting
  • Chart of Accounts (COA) maintenance - assist managers to ensure that the COA is always up to date with posting requirements.
  • GL clearing - perform GL clearing in a timely and accurate manner.
  • GL posting - prepare and perform Journal Voucher (JV) in a timely and accurate manner.
• Inter-Company Transactions
  • Inter-Company confirmation - Act as the Inter-co Coordinator and ensure amounts owing to/by counterparties are always balanced by month-end (ME).
  • Inter-Company posting - calculate and perform Inter-co unrealized profit (BOC) posting in a timely and accurate manner during ME.
  • Section Invoicing - assist in preparing and performing Admin costs allocation to profit centers in a timely and accurate manner during ME.
• Period End Closing
  • Prepayments - execute prepayments posting and ensure items have been properly charged out to the P&L for the month.
  • Sub Ledger reconciliation - check to ensure the total sum in sub ledgers (Fixed Assets, AR & AP) tally with GL balances by ME.
  • Month End (ME) closing activities - execute the ME closing steps in accordance with the ME Closing Schedule.
  • Balance Sheet (BS) schedule - prepare BS Schedule in a timely manner and follow up with outstanding items to ensure data is up to date.
• Reporting
  • Group reporting - perform monthly/quarterly/yearly reporting and upload into the Group reporting system in a timely and accurate manner (including Subsidiaries data).
  • Local Statutory reporting - perform country annual statutory reporting in a timely and accurate manner for Audit.
  • Queries on reporting - address queries raised by Controlling/Regional/Global and reply in a timely manner.
  • Local Government & Trade reporting - prepare the reports requested by the authorities and submit in a timely and accurate manner.

2) Treasury

• Cashflow Management
  • Prepare the daily cashflow transfer to ensure adequate funds to meet the operation's requirements.
  • Prepare the monthly cashflow analysis for cashflow forecast purposes.
• Banking & Administration
  • Liaise with the bank to ensure funds transfer and banking facilities are in place as planned.
  • Prepare & execute hedging documents to manage forex risk.
  • Perform daily bank reconciliation processes to ensure items are cleared timely.
  • Prepare monthly Bank reconciliation statements.
• Month End/Reporting
  • Perform monthly accrual/prepayment for finance interest.
  • Prepare necessary data/documents for forwards contract commitment, monthly/quarterly/yearly treasury reporting packages.

3) Asset Management

• Master Data
  • Master Data maintenance - ensure the Fixed Assets register (FAR) is maintained in a timely and accurate manner for asset capitalization, disposal, write-off, transfer, and impairment transactions.
  • Master Data clean-up - assist in FAR reviewing exercise to ensure all recorded assets are up to date and old/obsolete items are deleted.
• Asset Handling
  • Proper documentation - check and ensure all asset transactions (capitalization, disposal, write-off, transfer, and impairment) are properly authorized and supported with the relevant documents before posting.
  • Single Asset capitalization - create asset items/numbers in accordance with the standard asset classes in a timely manner.
  • Project completion - create asset items/numbers and transfer relevant costs from Asset Under Construction (AUC) based on Project Number (IO) timely.
  • Asset Under Construction (AUC) - ensure all costs related to a completed capital project are properly capitalized (Fixed Assets) or expensed off (P&L).
  • Asset's disposal/write-off - perform calculation of gain/loss on disposal and posting into the system.
  • Asset transfer - perform posting of asset transfer in a timely and accurate manner (posting via Journal Voucher).
  • Asset impairment - perform posting of impairment value in a timely and accurate manner (posting via Journal Voucher).
  • Asset tagging - perform asset tagging for new asset purchases.
  • Asset sighting - assist in coordinating for a routine physical asset sighting exercise at least once a year.
• Period End
  • Depreciation - execute monthly depreciation of fixed assets in a timely manner.
  • Reconciliation - perform reconciliation of sub ledger (FAR) and amounts captured in General Ledger/Trial Balance.
  • Asset Impairment Exercise - assist in coordinating the asset impairment exercise conducted yearly by the relevant parties.
• Reporting
  • Group reporting - perform monthly/quarterly/yearly reporting on asset movement and upload into Group Reporting System in a timely and accurate manner.
  • Project Costs reporting (CFO) - prepare monthly CFO to respective Project Managers, Controlling team, and Vinda Group Capex.
  • Depreciation stimulation - perform stimulation of assets depreciation report to Controlling for forecast/budget purposes.

4) Taxation

• Liaise with tax agents on information requested to complete yearly compliance tax, estimate installment payment, and all tax-related issues.
• Prepare the monthly computation of tax provision and posting.
• Prepare the quarterly tax package and upload to AARO timely and accurately.
• Prepare transfer pricing that complies with both IRB requirements and Group transfer pricing policy. Update and maintain transfer pricing defense documents. Liaise with inter/intra-company on AP/TP.

5) Industrial Matter

To assist the manager on industrial matters as described below:

• Liaise and coordinate with FMM.
• Liaise and coordinate with MITI.
• Liaise and coordinate with MIDA.
• Liaise and coordinate with Custom Port.

6) Others

• Audit - Assist in queries from auditors regarding the AP matters.
• Customer Focus - Provide adequate and timely support and information as required by Vendors and other stakeholders.
• Team Management
  • Attend and actively participate in team meetings and activities.
  • Proactively voice questions/opinions in team operations/management.
  • Attend and actively participate in Company's meetings and activities e.g., Stock-take and Physical Asset counts.

To be successful in this role, you will need to have:

• Degree in Accounting/Finance or any relevant discipline.
• At least 2 - 5 years of working experience in Accounting & Reporting.
• Good knowledge in Treasury and Taxation functions.
• Good knowledge in Asset Management (AM).
• Good communication and interpersonal skills.
• Knowledge in Oracle EAP would be an added advantage.
• Ability to work independently, self-initiative, and be a good team player.
• Proficiency in English & Bahasa Malaysia in both written and oral; an additional language (e.g., Mandarin) will be a plus.