Senior Executive – Payroll / Specialist Payroll

Senior Executive – Payroll / Specialist Payroll

We are urgently seeking a suitably qualified candidate to join Hurricane Geo Inspection Survey Sdn Bhd (based in Kuala Lumpur) for the position of Senior Executive - Payroll.

As the Senior Executive - Payroll, you will play a crucial role in managing and supervising all payroll-related tasks, ensuring accuracy and compliance in the payroll process for both internal and contract staff.

Your main responsibilities include:

• Manage monthly payroll processing and prepare yearly EA forms for all employees.
• Perform record-keeping and oversee payroll activities, including calculating wages, allowances, bonuses, deductions, and income tax.
• Ensure timely processing of payroll according to scheduled timelines for internal and contract staff.
• Process compensation changes such as new hires, terminations, promotions, transfers, and resignations.
• Ensure all payroll components, including allowances and deductions, comply with federal, state, and local regulations.
• Conduct monthly and year-end payroll closing and prepare necessary tax forms and reports.
• Stay updated on payroll legislation, tax regulations, and best practices.
• Reconcile payroll discrepancies and address employee pay-related issues.
• Maintain confidentiality and security of payroll records and employee information.
• Support audit processes by providing payroll documentation and reports.
• Keep payroll records and reports updated and accessible for audits and reviews.
• Conduct salary benchmarking and market analysis to ensure competitive compensation structures.
• Support managers in making salary and wage decisions in line with company policies.
• Track and manage employee leave entitlements and records.
• Register and monitor employee utilization of outpatient and inpatient benefits.
• Review and recommend updates to benefits programs based on employee feedback and industry trends.
• Prepare and manage staff confirmation proposals, confirmation letters, new hire onboarding, and other employee correspondences.
• Monitor contract staff utilization and maintain accurate records.

Job Requirements

• Minimum 5 years of experience in payroll, with preference for candidates experienced in HR2000 or iPayroll.
• Background in the oil and gas industry is highly preferred.
• Strong knowledge of Malaysian payroll regulations and statutory requirements.
• Proficient in payroll software and Microsoft Excel.
• Excellent attention to detail, analytical skills, and ability to handle sensitive information with confidentiality.