Senior Executive, Human Resources & Admin

Senior Executive, Human Resources & Admin

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Responsibilities

• Assist in end-to-end recruitment processes, including posting job advertisements, screening resumes, scheduling interviews, etc.
• Coordinate with hiring managers to understand job requirements and candidate profiles.
• Maintain and update recruitment databases and candidate records.
• Facilitate the onboarding process, ensuring smooth integration of new hires.

Payroll and Statutory:

• Involve in full cycle of payroll processing and ensure monthly salaries are paid accurately and on time.
• Prepare monthly statutory contributions such as EPF, SOCSO, and Income Tax, ensuring all deductions are paid by due date.
• Ensure timely capture of amendments to OT claims and benefits payout formulas.

Culture Development:

• Cultivate a positive and inclusive organizational culture aligned with company values.
• Design and implement initiatives to enhance employee engagement, well-being, and satisfaction.
• Promote diversity, equity, and inclusion across the organization.

HR Operations and Administration:

• Strengthen human resources by planning, implementing, and evaluating HR policies, programs, and practices.
• Oversee key HR administration functions, including recruitment, onboarding, offboarding, and compliance with data privacy regulations.
• Ensure accurate and timely payroll processing, statutory compliance, and regulatory adherence for tax laws, social security, and mandatory deductions.

Employee Relations and Policy Management:

• Responsible for all Industrial Relations activities at the company, including disciplinary actions, grievances, counseling, and compliance with policies and legal requirements.
• Ensure compliance with labor laws and develop fair and consistent policies and procedures.
• Execute disciplinary actions for misconduct inconsistent with company policies.

Performance Management:

• Design and implement performance appraisal systems and improvement plans.
• Promote a culture of continuous feedback and coaching to align performance with organizational goals.

Learning and Development (L&D):

• Manage L&D initiatives to bridge skill gaps and promote continuous learning and development.
• Provide resources and opportunities to foster employee growth and contribute to organizational success.

General Administration:

• Lead general administration functions to ensure smooth daily operations.
• Oversee office management, facilities, and administrative staff.
• Develop and implement efficient administrative policies and procedures.

Property Management and HSE Management:

• Supervise property-related activities, including maintenance and security.
• Ensure effective utilization and upkeep of organizational properties.
• Lead Health, Safety, and Environmental (HSE) initiatives to foster a strong safety culture within the organization.

Job Requirements

Educational Qualifications: Bachelor’s degree in Human Resources, Business Administration, Organizational Psychology, Industrial Relations, or a relevant field.

Experience: A minimum of 3 to 4 years of progressive experience in Human Resources.

Core Competencies:

• Talent Acquisition and Recruitment
• Performance Management
• Training and Development
• Employee Relations and Conflict Resolution
• Compensation and Benefits Management
• HR Information Systems (HRIS)
• Organizational Development
• Compliance and Legal Knowledge
• Diversity, Equity, and Inclusion (DEI)

Key Skills:

• Strategic Thinking and Alignment
• Data Analytics and Reporting
• Change Management
• Problem-Solving and Decision-Making
• Leadership and Stakeholder Management
• Teamwork, Adaptability, and Collaboration
• Strong Interpersonal and Communication Skills
• Regulatory Knowledge and Tech-Savviness

How do your skills match this job?

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources Executive?
• How many years of recruitment experience do you have?
• How many years' experience do you have in Human Resources (HR)?
• How many years of payroll experience do you have?
• How many years' experience do you have in employee relations?