Senior Executive, Administration

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Responsibilities

• Monitor and schedule monthly invoicing; ensure the Invoicing Team has proper documents in place (within Company’s Sales Policies) before proceeding with Sales Order Creation, Invoicing and Issuance of Credit Note for sales reversal or reduction of sales.
• Process, keep records and retrieve sales documents for invoicing purposes.
• Ensure all invoices are efficiently and accurately invoiced to the right entity on time, by coordinating with the respective HOD and customers (especially banks) on Purchase Orders and acknowledged Customer Service Report (CSR) to ensure prompt payment.
• Review the invoicing progress and outstanding Sales Order in hand with the Invoicing Team on a weekly basis, especially on those completed jobs which need to be invoiced for the month.
• Review invoicing process flow from time to time to identify areas for improvement and flag any risks in order to optimize efficiency.
• Monitor and reduce the issuance of Credit Notes on a monthly basis.
• Work closely with the Technical Team on all customer requirements to ensure the information is reflected accurately in all digital reports.

How do your skills match this job?

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Executive?
• Do you have customer service experience?
• Do you have previous invoicing experience?
• Do you have experience in a sales role?

Machinery & Automation 1,001-5,000 employees

Sime Darby Industrial Division is one of the world’s largest Caterpillar dealers, with Caterpillar dealerships across more than 110 branches in 10 countries throughout the Asia Pacific region. As a business entity, Sime Darby Industrial is capable of offering a comprehensive variety of equipment and services, from sales of new machines, engines or used equipment to rental and providing the full range of product support and financing services.

What can I earn as an Administration Executive?