Senior Executive - Accounts Payable

Job Responsibility

Role Objective

• Responsible for processing all payable invoices and ensuring timely payment to vendors in accordance with agreed terms and statutory regulations.

Summary of Key Responsibilities:

Invoicing:

• Data entry/key in of invoices accurately into vendor ledger, including the required dimension/FS branch, etc.
• Ensure invoice pricing is tally with the PO amount; any discrepancies must be highlighted and have commercial approval for data entry.

Payment:

• Ensure supplier payments are made in accordance with payment policy cut-off date (not earlier).
• Ensure no duplicate payment is made.
• Assist Manager on the payment estimation for cash flow.
• Upload payments to the bank portal and verify that payments are posted once released by the bank.
• Post payments received in the bank related to supplier rebate schemes.
• Ensure payment-related trackers are updated accordingly.

Reconciliation And Reporting:

• Ensure AP reconciliations are prepared before the 15th of the following month and reconciling items are followed up and settled.
• Ensure AP reports are prepared after month-end closing and follow up on outstanding items.

Vendor Relationship:

• Attend to external party (vendor) queries promptly.

Vendor Maintenance:

• Creation of new vendors into the system.
• Update vendor information as needed.

Vendor Rebate Management:

• Prepare and send supplier rebate calculations for confirmation.
• Issue sales invoices to suppliers and apply deductions during payment processing.

Others:

• Provide support and guidance to the Account Assistant as and when required.
• Ensure accurate reconciliation and close follow-up done by the Account Assistant.
• Perform other ad-hoc tasks or projects as required.

Job Requirements:

• Certificate / Diploma in Accounting or equivalent qualifications.
• Minimum 3 years of relevant experience in financial accounting.
• Responsible, positive attitude, mature, and able to work independently.
• Good interpersonal and communication skills.
• Dedicated and committed to meeting deadlines.
• Computer literate in MS Office Word and Excel.

Job Benefits:

• EPF / SOCSO
• Annual leave