Senior Executive - Accounts Payable

Job Description

Invoicing

• Data entry/key in of invoices accurately into vendor ledger including the required dimension/FS branch, etc.
• Ensure invoice pricing is tally with the PO amount; any discrepancies must be highlighted and have commercial approval for data entry.

Payment

• Ensure supplier payments are made in accordance with payment policy cut-off date (not earlier).
• Assist Manager on the payment estimation for cashflow.
• Upload payments to the bank portal and verify that payments are posted once released by the bank.
• To post payment received in bank related to supplier rebates scheme.
• Ensure payment-related trackers are updated accordingly.

Reconciliation and Reporting

• Ensure AP reconciliations are prepared before 15th of the following month and reconciling items followed up and settled.
• Ensure AP Reports are prepared after month end closing and to follow up on outstanding items.
• Attend to external party (vendor) queries promptly.
• Creation of new vendor into system.
• Update vendor information as needed.
• Prepare and send supplier rebate calculations for confirmation.
• Issue Sales Invoices to suppliers and apply deductions during payment processing.

Others

• Provide support and guidance to the Account Assistant as and when it is required.
• Ensure accurate reconciliation and a close follow up done by Account Assistant.
• Other ad hoc task or project as and when it is required.

Job Requirement

• Certificate / Diploma in Accounting or equivalent qualifications.
• Minimum 3 years of relevant experiences in financial accounting.
• Responsible, positive attitude, mature and able to work independently.
• Good interpersonal and communication skills.
• Dedicated and committed to meet deadlines.
• Computer literate in Ms Office Word and Excel.