Senior Events Executive

The Events Executive will implement tasks to assist with the successful operational delivery of all events. He/she will be expected to take responsibility for elements of the planning activity, coordinating suppliers/contacts, organising logistics and delivering key tasks throughout the life cycle of the event.

Key areas of responsibility:

• To achieve annual targets
• To work on sales enquiries
• To prepare and present proposals using keynote to clients
• To manage a portfolio of existing clients
• Prepare and track project timelines and budget to achieve objectives as set by your manager
• To identify new opportunities for the business to proactively explore and support where necessary
• To participate in familiarisation trips, site inspections and meetings as requested which may include out of hours and weekends
• Project manage the successful delivery of your clients’ events
• To work together with other departments eg Design Team, Productions team to fulfil event requirements
• To manage all aspects of an event including making sure that the suppliers have delivered their part correctly, checking if the printing is correct, and also post event inspections
• Event day preparations e.g. circulating access information to partners and suppliers, packing, checking and making sure everything is in order
• Researching and collating information for a particular event
• Collect and collate post-event feedback
• To work together with other departments eg Design Team to fulfil event requirements

Job Skills and Requirements

• Communication: Events executives talk to clients, listening to their needs and presenting ideas and solutions to their requirements. They also work with suppliers, contractors, employees, wait staff and many other parties at the same time. Customer service and interpersonal skills are required.
• Calm Under Pressure: Many things can go wrong during an event, and something eventually will. Event coordinators need to remain calm during crisis and the high pressure of an event in progress.
• Tech and Design Skills: Proficient use of Microsoft Word and Excel or Keynote or any design software will be an added plus.
• Negotiation Skills: Event coordinators will need negotiation skills to work out prices with clients and contractors.
• Organization: Many things happen all at once at meetings. Event coordinators need to stay focused and organized so that the event goes off without a hitch.
• Problem-Solving Skills: Inevitably, something will go wrong at an event. Being able to quickly solve the issue is required.
• Planning and time management: Pre-event, during and event and post-event are all equally important. Time management is crucial in planning and running an event.
• Project/task management: The ability to delegate tasks to team members is crucial in the life cycle of an event and has to be done to maximise effectiveness.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Events Executive?
• How would you rate your English language skills?
• How many years' experience do you have in event management?
• How much notice are you required to give your current employer?

Company Overview: Marketing & Communications, 11-50 employees. Leading the way in event management, we bring together design, motion and imagination into unforgettable experiences.