Senior Associate, Business Management Support

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as, this full-time and permanent position is based in Malaysia, allowing you to make a significant impact to our and its’ growth.

Key responsibilities:

• Provide governance, secretarial and administrative support to the Business Manager and senior leadership team.
• Coordinate and prepare clear, concise and professional Minutes of Meeting (MOM).
• Maintain and manage various business registers, ensuring proper documentation, compliance and accuracy.
• Oversee the senior leadership team’s calendar, scheduling and coordinating meetings for optimal time management.
• Monitor governance-related deadlines and ensure timely follow-up on action items.
• Assist the Business Manager in preparing correspondence, reports and presentations as required by the senior leadership team.
• Support administrative functions which include updating of authorized signatories, scheduling of meetings, execution of agreements, consolidation of guidance/SOPs/Policies and recording of training attendance.
• Handle other ad-hoc administrative tasks as required by the business.

Key requirements:

• Degree in Business Administration, Management, Corporate Secretarial (or equivalent).
• Experience in business support, administrative, governance or related roles.
• Experience in preparing Minutes of Meeting and handling confidential information.
• Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Strong proficiency in English with excellent written and verbal communication skills.
• Familiarity with governance structures, documentation, and compliance processes.
• Strong organizational and time-management skills with the ability to prioritize tasks and manage competing demands.
• Excellent attention to detail and follow-through on action items.
• Ability to work independently and as part of a team, demonstrating initiative and proactive thinking.
• Professional demeanour with the ability to interact effectively with senior leadership and other stakeholders.

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like ICSA, ensuring you stay ahead in your field.

If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!