Senior Administration and Human Resources Executive

Senior Administration and Human Resources Executive

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Responsibilities:

• Assist the General Manager cum Administration and Human Resources Group Consultant.
• Responsible for all HR & Admin job activities including ISO documentation compilation for audits and review.
• Plan and coordinate administrative procedures and requirements.
• Ensure understanding and compliance with labor laws and policies.
• Ensure smooth and adequate flow of information within the company.
• Seek, recruit, allocate space and arrange inductions and trainings for required personnel.
• Assess staff performance and provide guidance to ensure best efficiency.
• Process payroll transactions (salary, deductions, tax etc) both manually and using payroll system.
• Coordinate timekeeping and update records (attendance, leaves, MC's etc).
• Select and recruit foreign labors (if required).
• Monitor and renew all company licenses, registration documents and company vehicles log books.
• Construct and monitor contracts (Suppliers, Sub-Contractor, Hostel etc).
• Issue memos related to administration and human resources.
• Be alert of any changes in Government Policies & Human Resources.
• Prepare monthly accrual and forecast estimation reports for Admin & HR Dept to submit to Finance Dept.
• Update staff details from time to time to maintain their latest records.
• Submit monthly online EPF, SOSCO, EIS, HRDF & Income Tax employees contribution data.
• Request and ensure timely utilities & statutory payments.
• Update and generate monthly salary analysis, costing, OT hours reports to Management, Finance & Production.
• Raise PR for any purchase involving Admin and HR Department.
• Manage all foreign worker legal issues.
• Update all foreign worker permit records and monitor their expiries.
• Handle permit/employment pass yearly renewals through MYEG & Expatriate System Division (ESD).
• Make insurance purchases & claims for foreign workers.
• Purchase air tickets for foreign workers.
• Apply for visas for Senior Managers for official trips.
• Register EPF and Socso for foreign workers via relevant portals.
• Arrange and monitor hostel allocation and reports (if required).
• Notify JTK if any foreign workers do not wish to renew their permits/contracts.
• Advertise vacancies through online job portals, print media, social media platforms, banners, and other appropriate channels.
• Hire practical students and request payment via HRDF for their monthly allowance (if required).
• Input new hires' data into the system.
• Check daily absenteeism and headcount of employees.
• Update ISO Training record (Planning, arranging, follow up report, payment & HRDF Claim).
• Claim SOCSO insurance for any accident cases.
• Issue warning letters.

Requirements:

• Minimum 5 years working experience in Administration and Human Resources.
• Able to set, execute and monitor Administration Policies and Work Procedures and its records keeping.
• Able to handle Human Resources activities including payroll both manually and using a system.
• Able to comply with ISO requirements and its records keeping for audits and work guidance.
• Proficient in Excel, Word, PowerPoint, and Teams Meetings.
• Able to work independently with minimum supervision.
• Fluent in both Bahasa Malaysia and English in both written and communication.
• A team player.

Company Information

Registration No. 200701039097 (797127-X)