Senior Accounts Executive

Role summary:

In charged with the Accounts Receivable, Accounts Payable and General Ledger task for both factory Bukit Raja and Melaka. The incumbent plays a major role in month-end and year-end closing, administration, adhoc tasks, supplier reconciliations, reporting requirements, duty/sales tax application, daily finance processes, sales reporting, credit management, maintenance of fixed assets and consumption of raw materials (VPC & spares).

General responsibilities and activities include, but is not limited to:

• Transacts credit release, seek appropriate approval upon liaising with Customer Service or Accounts Managers.
• Update collection and cash sales into Rockbis.
• Make the necessary adjustment with the appropriate approval to ensure accuracy on the AR module.
• Update such adjustment and seek sign off from Finance Manager.
• Prepare intercompany / GRIT / GHR / recharge invoices.
• Prepare weekly aging report.
• Issuance of Cash Receipts & ensure safe keeping of all cash received and bank-in.
• Liaising with Accounts Manager to fulfil customers' ad hoc request such as Bankers' Acceptance applications, clarifications of AR transactions.
• Maintain an up-to-date customers master data, full name, address and contact numbers, contact persons, approved credit limit in Rockbis.
• Compile invoices stamped and signed delivery orders/purchase orders and other relevant documents for legal debt recovery purposes.
• Complete month end closing in AR module.
• Complete AR reconciliations to GL.
• Complete Month End reports.
• Calculation Provision for Doubtful Debt.
• Print and file up Statement of Accounts.
• Generate and email the Statement of Accounts to customers.
• Prepare Indonesia sales report.
• Prepare Collection Summary Report.
• Adhoc reports and assignments.
• Compile Indirect Tax information related to Account Receivable.
• Records and reconciles Rebates accounts.
• Pays special attention to specific accounts as and when instructed.
• Prepare collection data for BNM (Government Central Bank) report.

Key responsibilities and activities include, but is not limited to:

1. Accounts Payable
   Update purchase invoices received by cross checking to PR, PO and suppliers DO excluding intercompany invoices and business claim.
   Ensure proper approvals are obtained for purchases without PO i.e. services before update invoices received to the correct ledger accounts.
   Liaise with Purchasing and Warehouse Departments for any discrepancies and arrive to a solution for rectification.
   Liaise with vendor on invoices not received to expedite data entry process so that timing differences are minimized.
   Reconcile to monthly suppliers' statement.
   Preparing quarterly purchase listing for foreign purchase reporting.
   Liaise with suppliers to resolve dispute on credit, debit note, and invoices not received to ensure that services are not interrupted and amount outstanding does not vary to that supplier.
   Liaise with tax agent, auditor and supply the relevant data/information to them on time.
2. Imported Goods
   Apply sales tax and custom duty exemptions for imported raw materials and equipment by submitting relevant documents to MIDA and handle queries from MIDA professionally.
   Apply bank guarantees and liaise with bankers.
   Submit quarterly exempted raw materials and equipment reports to the authorities within allowable deadline.
3. Delivery Costs
   Liaise with CS department to make sure they update all delivery costs into the accounts on time.
   Perform reconciliation delivery costs with customer invoices and make sure the correct delivery cost provision is keyed into the system.
4. Reporting
   Ensure that all other monthly closing activities are accurately completed on time and in accordance with department's objectives.
   Ensure all source documents and reports are properly maintained and available for review by authorized person, auditors, and taxation agents.
5. Administration Tasks
   Filing and receive calls if other Finance staff is not around.
   Participate in the company's yearly inventory count cycle with external auditors if necessary.
   Undertake any other administration tasks as and when required.
6. Accounts Receivable
   Update all payments received via cheques, TT and Letter of Credit.
   Prepare weekly debtors aging report to be submitted to management and incorporate additional information on credit limit, balance of credit limit, payment terms and % of overdue.
   Provide weekly debtor days calculation, debtor days graph and top 5 overdue customers list, for management review and sales reps monitoring purposes.
   Provide debtor days calculation for Group reporting, on a quarterly basis.
   Generate account statements for all customers monthly and distribute directly to customers via fax or e-mail.
   Liaise directly with customers for any disputes regarding sales proceeds received.
   Render value-added service to customers by handling customer requests such as expediting debit/credit notes, invoices/delivery notes not received, etc.
   Assist all sales reps to expedite sales proceeds by liaising directly with customers via friendly reminders by telephone calls, fax, and e-mail.
   Assist in performing bank reconciliation for sales proceeds received.
   Calculation of sales tax payable to the authorities and manually rectify exceptions which are not taxable.
   Prepare estimated cash inflow on a weekly basis based on sales made to customers, as part of company cash management.
7. Sales Reporting
   Ensure the following reports are sent out in a timely and accurate manner:
   Actual Sales Report by Sales Reps (every Monday)
   Weekly Sales Report to distribution list (every Monday)
   Monthly RMO and SWP sales reports - by net sales & tons (a week after closing)
   Monthly reconciliation for sales report in terms of tons sold (following day after cut-off date)
   Sales report by customer group - by net sales, tons & m3 (following day after cut-off date)
   Assist and support other departments (Customer Service, Sales, Controlling) in providing sales data that are needed for further analysis.
   Provide sales incentive calculation for eligible sales reps, on a quarterly basis.
   Submitting Quarterly Reports to Central Bank pertaining to incoming foreign funds into the country.
8. Credit Management
   Constantly monitor existing customer accounts overdue balances and propose to "stop" the accounts until payments are received.
   Closely monitor accounts exceeded its credit limit for additional transactions requiring overrides for MD/FM.
   Evaluate new and existing customers requesting an increase in credit limit/revision in payment terms, with assistance from search engine (CTOS) and propose credit limit and terms to management.
   Provide information on customer credibility and financial viability to FM for sales override approvals.
9. Maintenance of Fixed Assets
   Post work-in-progress investments to the respective fixed asset groups.
   Generate fixed asset listing for internal as well as external parties.
   Assist and support other departments (Controlling, Maintenance) in providing fixed asset information for further actions (i.e. disposal of fixed assets).
10. Consumption of raw materials (VPC and spares)
    Accurately post material issuance forms received from warehouse.
    Post the consumption of oxygen, diesel & natural gas based on the weekly consumption report received from Warehouse Executive.
    Post consumption of basalt, dolomite, iron ore and coke with agreed % of wastages by TD based on Process Key Figures report received weekly from production.
    Obtain results of physical inventory count of raw materials/VPC from Warehouse department & compared to those in Navision/book quantity.
    Investigate the underlying reasons for any variances in respect of VPC and OFP and notify TD/FM for next course of action for the betterment of the company's internal control.
    Provide monthly spares consumption report & overview summary to Factory Manager, Maintenance Manager & Production Controller.
    Participate in the company's yearly inventory count cycle with external auditors.
    Exercise analytical review for reasonableness of VPC consumption in reference to line wool produced.

Requirements (Must-Have):

• Comprehensive accounting background with a preferred certification like ACCA or a degree in Accounting.
• A minimum of 5 years of experience is required.
• Experience in the manufacturing sector is a plus.

Employer questions
Your application will include the following questions:

• What's your expected monthly basic salary?
• How many years' experience do you have as an Accounts Executive?
• Which of the following accounting tasks are you familiar with?
• Do you have reconciliations experience?
• Do you have data entry experience?
• Which of the following accounting software are you experienced with?
• Do you have previous invoicing experience?
• How many years' experience do you have with forecasting for businesses?

Company profile
Rockwool

4.3
•
18 reviews
Manufacturing, Transport & Logistics
51-100 employees
The ROCKWOOL Group of Companies is the world's largest producer of stone wool insulation. Founded in 1937 and headquartered in Denmark, today the Group has over 10,000 employees and operates in over 40 countries across Europe, North America and Asia.

ROCKWOOL Asia has four stone wool factories and offices across Malaysia, India and Thailand with its regional office in Singapore. Our mission is to protect life and sustain the environment, by making buildings fire safe, energy efficient and comfortable.

Building your career with ROCKWOOL Asia will allow you to discover a wealth of opportunities for personal and professional growth. As an employee at ROCKWOOL you will work in a dynamic environment, across job functions, work areas and countries. We welcome applications for advertised vacancies from motivated and talented individuals who share our values and want to embark on an exciting journey with us.

Perks and benefits:
Medical