Secretary to CEO

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• Provide a full range of confidential secretarial duties and overall administration support to the Chief Executive Officer (CEO) and Deputy Chief Executive Officer (DCEO).
• Plan, maintain and coordinate the CEO & DCEO’s scheduling management, travel and accommodation arrangements, arrange lunch / dinner venue reservation and plan annual leaves.
• Organize and maintain documentations for CEO & DCEO's office, databases (scanning, filing, data entry) as well as name card sorting.
• Screen phone calls, enquiries and requests, and provide an effective referral to relevant HODs for incoming enquiries.
• Organize, read, monitor, screen and respond to incoming emails, faxes and mails on behalf of the CEO & DCEO.
• Respond to Board members and other stakeholders' queries in a timely and professional manner, both orally and in writing occasionally.
• Organize meetings and follow up actions post meetings. Take meeting minutes or provide general assistance during presentations if required to do so.
• Liaise and co-ordinate with HOD / internal staff / Board members and Business Associates.
• Support the CEO & DCEO in projects, proposals, bids, etc. through research, consultation and team management.
• Carry out background research and present findings/information.
• Run personal errands as and when required.
• Monitor and maintain renewal of visa / permits / licenses / membership / contract / household maintenance schedule i.e.: Air Cond service, car service & maintenance, road tax & insurance renewal, etc.
• Process payment for recurring personal bills/invoices/credit card bills, and maintain bookkeeping and reconciliations.
• Plan, organize, manage and co-ordinate Driver’s schedule.
• Monitor the amenities, tidiness and cleanliness of CEO & DCEO office.

Requirements:

To be successful in this role, you must possess:

• Candidate must possess bachelor’s degree in any related field.
• At least 5 years’ working experience in a secretarial role to Senior Management.
• Possess comprehensive knowledge of office administration.
• Excellent in verbal and written communication skills.
• Excellent organization and time management skills.
• Proficient in Microsoft Office.

Rewards:

• Employee recognitions through performance-based assessment
• Training and development opportunities
• Free parking
• Medical coverage - outpatient, inpatient, optical, dental, annual medical check-up.

How do your skills match this job?

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Do you have secretarial experience?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Secretary to the CEO?
• Which of the following Microsoft Office products are you experienced with?