Secretary to CEO

A Secretary to the CEO, also known as an Executive Secretary or Executive Assistant, plays a crucial role in supporting the Chief Executive Officer to manage administrative tasks, communications, and organizational initiatives that drive the company's success. This role requires exceptional organizational skills, discretion, and the ability to navigate complex business environments effectively.

Responsibilities

1. Act as a liaison between the CEO and internal/external stakeholders, handling communications, scheduling meetings, and representing the CEO as needed.
2. Facilitate the organization of CEO's meetings, presentations, and negotiations, ensuring all arrangements are meticulously managed.
3. Conduct research and follow-up on matters within the CEO's portfolio, coordinating actions and compiling information for decision-making.
4. Manage and prioritize multiple projects across various business areas, aligning with the CEO's objectives and fostering collaboration among team members.
5. Anticipate the needs of the CEO and proactively address them, demonstrating agility and problem-solving skills.
6. Collaborate with the executive team to ensure seamless preparations for meetings, presentations, and other engagements.
7. Handle unexpected challenges with professionalism and adaptability, maintaining confidentiality and discretion at all times.

Requirements

1. Bachelor's degree or Master Degree in Business Administration, Economic, Engineering, Mining, Construction or any related field is preferred.
2. Candidates with minimum 3-4 years of experience in a similar role supporting C-suite executives.
3. Excellent written and verbal communication skills. Ability to speak Mandarin is highly preferred to effectively communicate, read and record communication in Mandarin with our Chinese speaking business partners from China.
4. Demonstrated expertise in business analysis and business development.
5. Strong organizational and time management skills, with a keen attention to detail.
6. Flexibility to adapt to changing priorities and work effectively in a dynamic environment.
7. Proficiency in office software (e.g., Microsoft Office, Google Workspace).
8. Willingness to work outside regular office hours and travel whenever necessary.

How do your skills match this job?

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Secretary to the CEO?
• How would you rate your Mandarin language skills?
• Which of the following Microsoft Office products are you experienced with?