Secretarial and Legal, Senior Associate

Sarawak Sovereign Wealth Future Fund – Kuching, Sarawak

The Sarawak Sovereign Wealth Future Fund was established via the Sarawak Sovereign Wealth Future Fund Board Ordinance, 2022. The Fund's key objective is to safeguard and invest monies in the Fund for the future generations of Sarawak.

The Secretarial and Legal Senior Associate will be responsible for providing high-level secretarial, administrative, and legal support to the organization. This role involves managing corporate secretarial duties, ensuring compliance with regulatory requirements, and providing legal assistance for various business activities. The ideal candidate will have a strong understanding of corporate law, excellent organizational skills, and the ability to handle sensitive information discreetly.

Key Responsibilities:

1. Corporate Secretarial Duties:
   1. Manage corporate governance processes, including organizing board meetings, preparing agendas, and taking minutes.
   2. Maintain statutory books and records, such as the company register and corporate information. Assist in the preparation and distribution of board resolutions, board papers, and other corporate documents.
   3. Oversee the compliance calendar to ensure timely submission of statutory filings and other legal documents.
   4. Review, draft, and prepare legal documents such as contracts, agreements, non-disclosure agreements, and legal correspondence.
   5. Conduct legal research and provide advice on regulatory requirements, legal risks, and business-related matters.
   6. Support the legal team in managing legal issues, including liaising with external legal counsel, and maintaining records.
   7. Assist in the development, implementation, and enforcement of internal policies and procedures to ensure legal compliance.
   8. Stay updated on changes in corporate and regulatory laws and advise the organisation accordingly.
2. Administrative Support:
   1. Provide administrative support to the Legal & Secretarial Unit, including managing schedules, travel arrangements, and correspondence.
   2. Maintain an organized filing system for legal and corporate documents, both electronic and physical copies.
   3. Handle confidential information with the utmost discretion and ensure data security.
   4. Support special projects and perform other duties as assigned by the Legal & Secretarial Head.

Qualifications and Skills:

Required:

1. Bachelor’s degree in Law, Business Administration, Corporate Governance, or a related field.
2. Minimum 10 years of experience in corporate secretarial and legal roles, preferably within a corporate or legal environment.
3. Strong knowledge of corporate governance, company law, and regulatory compliance.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal research tools.
5. Excellent written and verbal communication skills.

Preferred:

1. Professional qualification such as Members of Advocates Association of Sarawak or ICSA (Institute of Chartered Secretaries and Administrators) or equivalent.
2. Experience working with asset management companies and GLICs/GLCs.
3. Familiarity with contract management software and document management systems.
4. Attention to Detail: Meticulous in handling legal documents and corporate records.
5. Organizational Skills: Ability to prioritize tasks and manage multiple deadlines efficiently.
6. Discretion: Ability to handle confidential and sensitive information with integrity.
7. Problem-Solving: Strong analytical skills to identify legal risks and propose solutions.
8. Communication: Able to convey complex legal matters in a clear and concise manner.
9. Teamwork: Collaborative mindset with the ability to work well with various departments and stakeholders.

The Fund has offices in Kuching and in Kuala Lumpur. Candidates will be placed accordingly based on business needs and job requirements.