Sales Administrative Executive

Responsibilities:

1. Manages all the Outlets Contracts in a compliance manner
   
   • Provide analysis data for ASM prior to making decisions on solus or preferential outlets acquired
   • Co-ordination for contract creation & termination
   • Ensure all Sponsorships and Payment Milestones are transparent and compliant with the Company’s policy
   • Stamping of outlet contracts
2. System Update and Reporting
   
   • Invoice handling process and procedures
   • Change Billing info for outlets
   • Co-ordination for closing of outlet UCC
   • POSM inventory management
   • Compilation of distributors' empties report to HQ
   • Rebate Vouchers (for distributors) management and reporting to HQ
3. FOH Tracking and to Improve Profitability
   
   • Monitor and track FOH spend within budget
   • Ensure accuracy of claims
   • Highlight/report abnormal spend/claims/purchases and suggest alternatives
4. General Administrative Support
   
   • Person-in-charge for JML procedures for Region
   • Travel arrangement for staff
   • Ensuring safety, security, and hygiene of the office and store at all times
   • Regular checks on office facilities including ordering of office supplies and maintaining inventory
   • Fleet Management
5. Warehouse Management
   
   • Ensure POSM handling procedures are in order
   • Inventory checking against MDA and perform GRN
   • Record issuance on a daily basis
   • Periodic stock-take and reporting
   • Ensure proper maintenance of the warehouse with systematic arrangement and tracking infrastructure for POSM stock

Requirements:

• At least a diploma in Business Administration, Economics or its equivalent
• Minimum 4 years of relevant experience, including invoice management
• Strong interpersonal skills and able to work and interact effectively in a team-based environment
• Versatile, organized, result-oriented and enjoy the challenge of working in a competitive and fast-paced environment