Sales Admin Executive

Job Responsibility

Sales Admin

1. Provide support to the Sales Team in the development of quotations, submission of tenders, preparation of technical specifications, and creation of brochures, among other materials.
2. Conduct follow-ups with clients regarding previously sent quotations and business proposals to ensure timely responses and engagement.
3. Facilitate the processing of Purchase Orders into Sales Orders for the Sales Team by coordinating effectively with other departments, including Administration and Operations, Project Management, and Business Solutions.
4. Coordinate with suppliers to obtain updated price lists and systematically document this information in OneDrive for the Sales Team's reference and utilization.
5. Assist the Sales and Marketing Manager in the management of customer relationship management (CRM) systems to enhance client interactions and data organization.
6. Collaborate with the Sales Team in the development of sales presentation decks, ensuring the incorporation of specific instructions and relevant product information.
7. Organize and schedule sales meetings and site visits to promote effective client engagement and relationship building.
8. Provide comprehensive assistance to the Sales Team across all operational aspects to enhance efficiency and productivity.

Office Admin

1. Perform liaison, coordination, and organizational tasks in support of managers and team and/or prepare correspondence, reports, and records of proceedings and other specialized documentation.
2. Responsible for administrative duties such as filing, sorting mail, application forms, and all kinds of data entry work.
3. Assist in the purchasing or acquisition orders and all kinds of licenses and insurance renewals.
4. Responsible for answering and attending all calls and redirecting to relevant staff members, taking messages, and assembling mailing.
5. Manage and cross-check employee expenses and claims before handing them over to the Finance Department.
6. Oversee and take the initiative to maintain office facilities and equipment.
7. Coordinate in-house and external training programs for employees.
8. Coordinate or lead on company events or activities such as Annual Dinner, Birthday Party, etc.

Job Requirements

1. SPM/Diploma/Degree or higher academic qualifications in any relevant fields.
2. Exhibit strong negotiation and problem-solving skills.
3. Computer literate and numerate.
4. Target-oriented and ability to work under pressure to meet targets.
5. Good written and verbal communication skills.
6. Fluent in Bahasa Malaysia and English; Mandarin is an advantage.
7. Aggressive and fast learner.
8. Good attitude and responsible character.
9. Business-minded with entrepreneurship skills.

Job Benefits

1. KWSP
2. SOCSO
3. Medical claim included
4. Annual and medical leave shall be in accordance with the prevailing Labour Law.