Resource Assistant

A Great Opportunity in Malaysia Awaits You

We are looking for a Resource Room and Admin Assistant to join Tenby International Schools, Setia Eco Park.

About us

Tenby Schools Setia Eco Park, Kuala Lumpur campus is a large 3-18 school located on a green 20-acre site with excellent facilities and offers a welcoming, inclusive, and stimulating place to work. We love learning and we are continually getting better. We are extremely proud to be the flagship school in the region.

We are a unique campus, home to Tenby International School, which consists of a Primary and Secondary School (IPC, National Curriculum for England, CIE, IGCSE and A Level) and a Malaysian Private School, Sekolah Sri Tenby (Malaysian National Curriculum). The campus welcomes over 2000 amazing students, aged from 3 to 18 years and from 38 nationalities; with 1350 attending the international school, 600 of whom will be in the primary school. We celebrate being Asian and love the fact that we combine international thinking to create a diverse and exciting campus.

We believe in creating “Amazing Learning Experiences” for our communities. Working collaboratively to help children be ready for the world and the contribution they can make locally and globally.

We believe that all students learn through good struggles and this at times needs to be consolidated using a variety of teaching methods. Taking risks, being resilient and showing creativity and adaptability for all our communities is important in our learning process. Our students go onto some of the top universities in the world and if they don’t, go into careers and colleges of their choice.

We are an honest campus and enjoy being self-reflective, so we can self-improve together to create amazing learning experiences more often than not. We are not perfect but strive to be the best we can.

We have lots of accreditations just to show the world that we know what we are doing, including being the first school globally to gain full accreditation by the Council of International Schools (CIS), for both TIS and SST schools. We hold the certificates for CIE, IPC, Microsoft, Duke of Edinburgh's Awards and are one of 15 schools in Malaysia to hold the Green Flag Award.

About our Group

Tenby Schools SEP is proud to be part of International Schools Partnership (ISP) a fast-growing global schools’ group in six clusters across the world; Europe, Mexico & Central America, the Middle East, South America, Southeast Asia and the USA. Our Regional cluster includes other Tenby schools across Malaysia. As a teacher you will be supported by the Head of Department, Senior Leadership teams and other learning clusters and networks both regionally and globally. We love to talk about learning at all levels, as this is at the core of everything we do!

This is an amazing opportunity for you to develop yourself, take a risk or two, meet other like-minded teachers, share learning practice and work collectively with a local and global team. We even have a global learning hub where you can share learning and leadership ideas so we can get better together.

TENBY Principles

1. Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
2. Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
3. Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
4. Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
5. Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

TENBY Resource Room and Admin Assistant Key Responsibilities

1. Maintain inventory/resources for both Primary and Secondary School.
2. Provide administrative support to teachers in the international school through the preparation of teaching aids and resource documentation.
3. Maintain the Notice Boards and collation/preparation of certificates/documents required by the Staff and students.
4. Provide administrative support to the Exam Department in preparing documentation and stationery.
5. Support whole school events in coordination and organizing PTCs/SLC/Parents/Meetings/other events.
6. Daily collection of mail and other documents from the front desk.
7. Administrative of students Files – New, Existing, and Leavers.
8. Provide support to the HoS in Health and Safety – Fire Drills, First Aid, and Child & Data Protection Act.
9. Participate in training and development that contribute to the management of performance.
10. Provide support in the absence of the School Secretary.
11. Complete register checks for the International Primary & Secondary School each day.
12. Oversee the school absence email during the day and communicate with parents as necessary.
13. Support with the iSams timetabling and ICAS invigilation.

Skills, Qualification and Experience:

• Bachelor’s degree in any field.
• At least 3 years of relevant experience in the education industry.
• Able to manage a high volume of requests from the school side.
• Willing to commit time and energy to continuous improvement.
• Responsible, reliable, trustworthy.
• Independent and proactive when faced with challenges.
• Excellent collaborator and team-player.
• Good problem-solving skills.
• Able to manage high to moderate levels of stress.
• Strong communicator, who is personable, caring, and passionate with high expectations of themselves and others.

In return TENBY offers:

• A Culture of trust, where all contributions are recognized and respected.
• A passionate, positive, highly skilled and motivated team of professionals who put children at the heart of every decision.
• Allocated support through our Campus Senior Leadership Team to support us in developing an exceptional school.
• An embedded whole trust commitment to professional development.
• A peer network of like-minded colleagues.
• A real commitment to work-life balance – we remember we are human beings first and educators second!
• Great employee benefits.

TENBY Commitment to Safeguarding Principles

Tenby is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

TENBY Commitment to Diversity, Equity, Inclusion, and Belonging

Tenby is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of Tenby through this role are strongly encouraged to apply.

Interviews

Initial interviews will be completed Face to Face whenever possible.

HOW TO APPLY

The closing date is 31st December 2024 but interested candidates are strongly encouraged to submit their applications as soon as possible as interviews may be arranged before the deadline.

Candidates are invited to send in a letter of application including the reasons for applying to Tenby Schools together with a comprehensive CV, a recent passport-size photograph and contact details of three referees (one of which must be from your current school).

We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, and successful references.

(Please check your Junk Folder for emails and add tenby.edu.my to your safe sender's list. Only applicants short-listed for an interview will be notified.)