Receptionist, Top 10 Global Private Equity

• Global Private Equity Group
• Reception, Office Admin & Events Coordination
• Excellent Benefits & Competitive Salary

Job Duties

• Manage the daily operations of the reception desks and facilitate office administrative tasks
• Provide quality corporate service and support procurement for the regional office
• Accountable for managing meeting rooms booking
• Assist in organizing client and company events by working closely with vendors
• Participate in other ad hoc regional tasks

Requirements

• Diploma Holder with at least 5 years+/- Receptionist and office administration experiences gained from Financial Institutions
• Prior customer service experience within the hospitality industry is highly desirable
• Flexible, people-oriented and with good multi-tasking skills
• Proficient in Microsoft Word, Excel, and Outlook
• Proficient in spoken English, Mandarin & Chinese
• Coordinate Senior Director's business schedules and appointments, ensuring seamless coordination with internal and external stakeholders.
• Organize domestic and international travel arrangements, including work visas, flights, accommodations, and transportation.
• Prepare, translate and assist with confidential and sensitive documents, presentations, and reports.

Additional Responsibilities

• Oversee all aspects of facility management and security for the HK Offices by supervising a small team
• Responsible for office renovation, relocation and workspace planning
• Manage Physical Security, Safety and CCTV/Access Control of HK Branch by closely monitoring the service standards of vendors
• Provide one-on-one business management and project administration support to the COO
• Accountable for calendar management, event logistic coordination to timely production of dashboard reports
• Participation in the development of strategies to improve and implement the processes
• Report to the Regional Head of Investors Relations and work along with the professional Investor relations team in Hong Kong
• Provide the full spectrum of IR support from calendar management to organizing investor meetings, conferences, and roadshows across multiple time zones in the US, Europe & AP region.
• Ensure smooth logistics and timely support by resolving internal & external clients’ enquiries
• Facilitate office renovation and expansion for the HK branch with 400 employees
• Work closely with IT department on scheduling of renovation