Receptionist cum Office Admin

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As an Office Admin Assistant and Receptionist, you’ll be the go-to person for keeping the office running smoothly. From managing schedules and organizing meetings to greeting visitors and handling records, you’ll help keep things on track. Plus, you’ll add a fun touch by planning staff activities to keep the team engaged. If you’re great at staying organized, managing your time, and love interacting with people, this role is perfect for you!

JOB DESCRIPTIONS

Reception Duties:

1. Serve as the Office In-Charge Person (PIC), overseeing day-to-day operations, managing office supplies, and ensuring a well-organized workspace.
2. Warmly welcome and assist visitors as they arrive at the office, ensuring they feel valued and comfortable.
3. Address any inquiries at the reception area, offering prompt and helpful assistance to resolve questions or concerns.

Administrative Support:

1. Arrange training sessions, discussions, and conferences by preparing meeting rooms.
2. Manage office supplies by conducting regular inventory checks and placing orders as necessary.
3. Establish and maintain an organized filing system.
4. Regularly update and uphold office policies and procedures.
5. Aid in the preparation and processing of approval forms and other office-related documents.
6. Monitor the performance of the cleaning staff.
7. Oversee and assist in the smooth functioning of daily office operations.
8. Facilitate communication and coordination with other departments and external vendors.

Staff Engagement:

1. Assist and coordinate staff engagement activities.
2. Act as a liaison between management and employees to address concerns and promote a positive work culture.
3. Collect and analyse employee feedback to identify areas of improvement.

QUALIFICATION, EXPERIENCE & SKILLS REQUIRED

Academic Education

• Possess at least a Diploma/Bachelor’s Degree
• English, Malay, Mandarin is added advantage.

Professional Experience

• Friendly and Professional Customer Service
• Great communication and people skills
• Understanding the Heart of Hospitality
• Professional Appearance & Demeanor

Technical & Management Skills

• Excellent attention to detail with strong analytical abilities.
• Proficient in email writing and reporting.
• Exceptional organizational and multitasking skills with experience in managing office projects.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.

Others

• Positions are available for both entry-level and senior professionals.
• A strong drive and discipline to thrive in a full-time role.

If you're a proactive individual with a passion for delivering exceptional service and ensuring smooth office operations, we want you on our team. Bring your warm, welcoming attitude and help us create a positive, efficient environment for our staff and clients. Join us!