Receiving cum Storekeeper

Job Brief

Checking deliveries of food, beverage and general items to ensure all aspects of goods received comply with orders previously placed, including quality and quantity. Ensure correct and timely receipt and issues of beverage store comply with the issue orders, including the quality and quantity issued.

Job Responsibilities

1. Ensure all goods and services received are as per purchase orders and Daily market List, match quantity and pricing accordingly.
2. Ensure quality of goods and services received are of acceptable standards.
3. Once verified the physical goods, to prepare receiving reports (GRN) accordingly.
4. Undertake any other tasks as requested from time to time.
5. To send complete set of purchase documents to accounts for accounting purposes.
6. To keep custody of all goods kept in general store. Inform Purchasing Manager and Finance Manager of all instance of breakage, deteriorated or obsolete stock.
7. To maintain proper bin cards/stock record using available system and documents for receiving and issuing of goods from store. Verify supplies received to Delivery order/invoices.
8. To tally physical stock balances to bin cards /Stock record in system and to prepare monthly stock report for store items after month end physical stock taking.
9. To highlight any spoilage of stock items. To check expiry dates for items which have expiry dates and to issue goods on FIRST IN FIRST OUT basis.
10. To highlight all slow moving stock after month end stock taking.
11. Follow up on outstanding orders and advising operating departments of status.
12. Placing orders with supplier to ensure timely delivery to satisfy hotel requirements and to trace delivery to ensure operational needs are met.
13. Posting orders to and producing purchase order for receiver to match against when goods delivered.
14. Undertake any other tasks as requested by the Purchasing Manager from time to time.
15. Bring to the attention of the Finance Manager any matter requiring her attention.

Job Requirements

1. SPM
2. At least 2 years of experience in a similar role, particularly in a luxury 4 or 5-star hotel environment.
3. Proficient in using Microsoft Office applications.
4. Comfortable using technology and software related to inventory or store management.
5. Proficiency in Bahasa and English; additional local language skills are a plus.
6. Strong ability to identify and resolve issues quickly and effectively.
7. Ability to collaborate well with colleagues and management.
8. Anticipates needs and takes initiative without needing constant supervision.
9. A genuine desire to provide excellent service.
10. Dependable, consistently performing duties with professionalism.
11. Quickly adapts to new processes, systems, and roles.
12. Strong verbal and written communication skills, including presentations and leadership.
13. Capable of analyzing situations, making sound decisions, and taking decisive actions.
14. Builds and maintains good working relationships with both internal teams and external guests.
15. Curious about improving processes and confident in decision-making.
16. Strong organizational skills with the ability to plan and carry out tasks efficiently.