Purchasing Manager

Job Responsibilities

1. Responsible to efficiently carry out activities for purchasing of all non-drugs items for Hospital use.
2. Liaison with supplies and vendors for quotations and negotiate the lowest price.
3. Responsible to determine which products or services are best, choose the suppliers of the product or service, negotiate for the lower price, and award the contract that ensures the correct amount of product or service is received at the appropriate time.
4. To keep and study purchase records and inventory levels of correct stock, identify foreign and domestic suppliers and keep abreast of changes affecting both the supply and the demand for products and materials for which they are responsible.
5. To track market conditions, price trends or future markets of hospital products and services.
6. To train and supervise clerks to handle other goods and services and ensure expediting purchasing and maintaining records of all purchases.
7. To participate in providing opinions on the selection of suppliers to the Management but not restrict potential suppliers from quoting.
8. To work closely with other Pantai Hospitals on bulk purchasing and other products or services.
9. To work closely with our doctors in evaluating products recommended at the group level.
10. Arrange for product demonstration when necessary.
11. Constantly stay informed of the latest trends of products or services. Failure to do so could jeopardize profits and the reputation of the Hospital.
12. To check on competition buying and selling activities and watch general economic conditions to anticipate patients' “willing to pay” behavior and buying patterns.
13. To optimize usage of computer systems to obtain instant and accurate product and price listings, to track inventory levels, process routine orders, and help determine when to purchase.
14. To monitor and evaluate suppliers' performance on a yearly basis and maintain good rapport with them to ensure continuous supply and reliable service.
15. Responsible for the effective implementation of all policies and procedures within the unit (Purchasing).
16. Ensure staff of the Purchasing Department adhere to Hospital SOP and LOA.
17. Participates in an ongoing review of practices and procedures of Purchasing and recommends improvements as necessary.
18. Participate in community and hospital projects when required.
19. To comply with Group Procurement SOPs on Tendering, Non-Pharma Procurement, Vendor Management, Blacklisting Vendor.
20. Reporting of Cost Saving on a monthly basis to Group Procurement in a timely manner as per timeline scheduled.
21. Participate in the yearly performance evaluation of group proposed vendors.
22. Adhering to group negotiated consumable pricing, equipment, and slab pricing.
23. To perform other appropriate duties assigned by the Operation Manager within your knowledge, skills, and abilities.

Job Requirements

- Degree in Materials Management or equivalent
- Minimum 5 years working experience in a similar capacity.
- Working technical knowledge of hospital goods and services to be purchased.
- Ability to work with people.
- Ensures personal and professional development.
- Participates in, in-service and other educational programs.