Purchasing Executive

About us Welcome to Mastering Group, a distinguished conglomerate committed to setting new benchmarks across various industries. Our firm foundation is built on a core philosophy that places excellence, innovation, and customer satisfaction at the forefront of all our endeavors. MiX Store stands as a premier retail chain store in Malaysia, with over 100 outlets we elevating the culinary experience since our inception in 2005. Our unwavering commitment revolves around bringing the latest and most sought-after global snacks, renowned beverages, and captivating products to the Malaysian market. We take pride in our extensive import portfolio, showcasing an array of trendy items that have captivated the palates of our diverse customer base.

Tasks & responsibilities

1. Supplier Identification and Evaluation:
   • Research and identify potential suppliers based on quality, cost, and delivery capabilities.
   • Conduct thorough evaluations of suppliers to assess reliability, capacity, and financial stability.
   • Develop and maintain a supplier database for easy reference.
2. Contract Negotiation:
   • Negotiate contracts with suppliers to secure favourable terms and conditions.
   • Ensure contracts include provisions for quality standards, delivery timelines, and pricing structures.
   • Manage renewals and modifications of contracts as needed.
3. Procurement Strategies:
   • Develop and implement procurement strategies to secure a consistent supply of materials.
   • Monitor market conditions to identify opportunities for cost savings and efficiency improvements.
   • Collaborate with finance to establish budgets and forecasts for procurement.
4. Inventory Management:
   • Monitor inventory levels to prevent stockouts and excess inventory.
   • Implement inventory control measures and systems to optimize stock levels and reduce holding costs.
   • Coordinate with logistics to ensure timely delivery and minimize disruptions in supply.
5. Market Analysis:
   • Analyze market trends, price fluctuations, and supplier performance to inform procurement decisions.
   • Conduct regular reviews of supplier pricing and negotiate adjustments to maintain competitive pricing.
   • Stay updated on industry trends and best practices in procurement.
6. Quality Assurance and Compliance:
   • Ensure all purchased materials meet quality standards and regulatory requirements.
   • Oversee compliance with relevant regulations, including food safety standards, import/export regulations, and ethical sourcing practices.
7. Stakeholder Collaboration:
   • Collaborate closely with internal stakeholders, including production, sales, and management, to align procurement activities with demand forecasts and business objectives.
   • Communicate effectively to ensure all teams are informed about procurement activities and changes.
8. Budget Management:
   • Manage procurement budgets and optimize resource allocation to achieve cost-effective purchasing.
   • Monitor expenditures and prepare regular reports on procurement activities and savings achieved.
9. Market Research and Trends:
   • Conduct market research and analysis to identify new opportunities and trends that can enhance procurement strategies.
   • Present findings and recommendations to management to support decision-making.
10. Cross-Functional Collaboration:
    • Work collaboratively across departments to align procurement activities with overall business goals.
    • Participate in cross-functional teams to enhance operational efficiency and effectiveness.
11. Additional Duties:
    • Provide support to the Purchasing team on additional tasks or special projects to align with departmental and organizational objectives.
    • Ensure compliance with Malaysian laws, company policies, and procedures regarding employment, safety, and environmental standards.
    • Undertake any other duties as assigned by Management, contributing to company objectives without compromising safety or personal well-being.

Qualifications & experience

• Diploma in Business Administration, Supply Chain Management, Purchasing, or a related field.
• Minimum of 2 years of experience in a purchasing, Purchasing, or supply chain role. Experience in retail, FMCG, or a related industry is value added. On-the-job training will be provided for candidates without relevant experience.
• Strong computer skills, particularly in Microsoft Office Suite (Excel, Word, Outlook)
• Knowledge of Purchasing and inventory management processes.
• Strong multitasking and time management abilities.
• High attention to detail to ensure accuracy in data entry and documentation.
• Ability to analyse market trends, sales data, and inventory reports to make informed purchasing decisions.
• Problem-solving skills to address discrepancies and supply chain issues effectively.
• Excellent verbal and written communication skills for engaging with vendors, suppliers, and internal stakeholders.
• Strong negotiation skills to secure favourable terms and conditions with vendors.
• Proficiency in Mandarin is a plus for effective supplier and client communication.