Purchasing Executive

About us: Welcome to Mastering Group, a distinguished conglomerate committed to setting new benchmarks across various industries. Our firm foundation is built on a core philosophy that places excellence, innovation, and customer satisfaction at the forefront of all our endeavors. MiX Store stands as a premier retail chain store in Malaysia, with over 100 outlets elevating the culinary experience since our inception in 2005. Our unwavering commitment revolves around bringing the latest and most sought-after global snacks, renowned beverages, and captivating products to the Malaysian market.

Tasks & Responsibilities

1. Supplier Identification and Evaluation:
   • Research and identify potential suppliers based on quality, cost, and delivery capabilities.
   • Conduct thorough evaluations of suppliers to assess reliability, capacity, and financial stability.
   • Develop and maintain a supplier database for easy reference.
2. Contract Negotiation:
   • Negotiate contracts with suppliers to secure favourable terms and conditions.
   • Ensure contracts include provisions for quality standards, delivery timelines, and pricing structures.
   • Manage renewals and modifications of contracts as needed.
3. Procurement Strategies:
   • Develop and implement procurement strategies to secure a consistent supply of materials.
   • Monitor market conditions to identify opportunities for cost savings and efficiency improvements.
   • Collaborate with finance to establish budgets and forecasts for procurement.
4. Inventory Management:
   • Monitor inventory levels to prevent stockouts and excess inventory.
   • Implement inventory control measures and systems to optimize stock levels and reduce holding costs.
   • Coordinate with logistics to ensure timely delivery and minimize disruptions in supply.
5. Market Analysis:
   • Analyze market trends, price fluctuations, and supplier performance to inform procurement decisions.
   • Conduct regular reviews of supplier pricing and negotiate adjustments to maintain competitive pricing.
   • Stay updated on industry trends and best practices in procurement.
6. Quality Assurance and Compliance:
   • Ensure all purchased materials meet quality standards and regulatory requirements.
   • Oversee compliance with relevant regulations, including food safety standards, import/export regulations, and ethical sourcing practices.
7. Stakeholder Collaboration:
   • Collaborate closely with internal stakeholders, including production, sales, and management, to align procurement activities with demand forecasts and business objectives.
   • Communicate effectively to ensure all teams are informed about procurement activities and changes.
8. Budget Management:
   • Manage procurement budgets and optimize resource allocation to achieve cost-effective purchasing.
   • Monitor expenditures and prepare regular reports on procurement activities and savings achieved.
9. Market Research and Trends:
   • Conduct market research and analysis to identify new opportunities and trends that can enhance procurement strategies.
   • Present findings and recommendations to management to support decision-making.
10. Cross-Functional Collaboration:
    • Work collaboratively across departments to align procurement activities with overall business goals.
    • Participate in cross-functional teams to enhance operational efficiency and effectiveness.
11. Additional Duties:
    • Provide support to the Purchasing team on additional tasks or special projects to align with departmental and organizational objectives.
    • Ensure compliance with Malaysian laws, company policies, and procedures regarding employment, safety, and environmental standards.
    • Undertake any other duties as assigned by Management, contributing to company objectives without compromising safety or personal well-being.

Qualifications & Experience

• Diploma in Business Administration, Supply Chain Management, Purchasing, or a related field.
• Minimum of 2 years of experience in a purchasing or supply chain role. Experience in retail, FMCG, or a related industry is valued. On-the-job training will be provided for candidates without relevant experience.
• Strong computer skills, particularly in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of purchasing and inventory management processes.
• Strong multitasking and time management abilities.
• High attention to detail to ensure accuracy in data entry and documentation.
• Ability to analyze market trends, sales data, and inventory reports to make informed purchasing decisions.
• Problem-solving skills to address discrepancies and supply chain issues effectively.
• Excellent verbal and written communication skills for engaging with vendors, suppliers, and internal stakeholders.
• Strong negotiation skills to secure favourable terms and conditions with vendors.
• Proficiency in Mandarin is a plus for effective supplier and client communication.