Purchase to Pay Executive

About the role

We are seeking an experienced and detail-oriented Purchase to Pay Executive to join our Global Business Services (GBS), APAC Team in Barry Callebaut. The Purchase to Pay Executive will be responsible for accurately processing and managing travel expenses (T&E) incurred by employees, ensuring compliance with company policies and procedures, and facilitating timely processing. The ideal candidate should have a strong understanding of account payable T&E procedures, good communication skills, the ability to collaborate effectively with various stakeholders, and a keen eye for detail.

Key Responsibilities include:

1. Process, review, and verify travel expense reports in a timely manner via SAP Concur by ensuring quality and accurate delivery of services within agreed key performance indicators (KPIs), as defined in the Company T&E Policies, Service Level Agreement (SLA), and SOPs of the respective processes.
2. Be the primary contact responding to expense report inquiries and follow up for claims that require further documentation, providing support for new or existing employees on features and functions of SAP Concur.
3. Identify and follow up closely on credit card claim submission delays as needed.
4. Support end-to-end processing of T&E reports from preparing accounting accrual data for posting into SAP, followed by monitoring payment and reconciliation to credit card providers and employees' SAP accounts.
5. Build, maintain, and update all documentation related to our business systems and processes (SOPs) to ensure it is up to date.
6. Conduct ongoing internal training on all the T&E processes and policies.
7. Ensure all T&E activities are carried out in compliance with proper accounting and internal control.
8. Handle critical queries and provide accurate information to respective stakeholders and managers.
9. Continuously and actively identify opportunities for process improvement, provide input, and collaborate with team members for ongoing development and improvement on system, operation process, and GBS initiatives.
10. Liaise with the internal and external auditor queries.
11. Perform ad-hoc tasks whenever required.
12. Support global system enhancement and new implementation initiatives and continuously identify opportunities for process improvement, providing input and collaborating with team members for ongoing development and improvement on system, operation process, and SSC initiatives.

About you

1. Bachelor’s degree in accounting, Finance, or related field.
2. Minimum 1 year(s) of working experience in finance or accounting.
3. Preferred: Experience in Shared services center environments.
4. High proficiency in both written and spoken English.
5. Knowledge about systems such as Concur in processing T&E, SAP, Microsoft Office, and web-based applications preferred.
6. Team player, highly motivated, and eager to learn.
7. Local languages are preferred.