Purchase-to-Pay (Analyst) - Leasing (6 months)(Mandarin)

Purchase-to-Pay (Analyst) - Leasing (6 months)(Mandarin)

Objectives of the Position

• Provide Accounts Payable transaction processing support to deliver Accounts Payable services to BSSCKL‘s customers in accordance with established Accounts Payable processes and work procedures and in compliance with BASF policies, FRC requirements and local company legal and statutory requirements (if applicable).
• Ensure that timelines and quality meet the agreed service levels and targets.
• To act as a backup, assist and perform other AP tasks as and when required.
• Support new and existing team members through proper knowledge transfer, sharing of resource, knowledge and experience.

Main Tasks

Functional Tasks (including but not limited to):

• Process 3rd party supplier's invoice validation within agreed timeline and ensure correct information is transferred to Process Director.
• Process 3rd party supplier's document namely PO related invoices and credit notes, Fl invoices and credit note, Downpayment, by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Process Inter-company (IC) related invoices, debit notes and credit notes, by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Control and manage recurring invoice, auto debit, invoicing settlement, custom and consignment invoices by ensuring delivery quality in terms of accuracy, completeness and timeliness daily.
• Ensure compliance with the BASF P2P global standard guidelines for Material & Services, Freight Accounting and Intercompany and local company legal and statutory requirements.
• Ensure that tasks are performed within Service Level Agreement (SLA) stated in Service Responsibility Matrix.
• Ensure the accuracy and completeness of the transactions processed and manage correction action when necessary.
• Attend to requests or inquiries for Accounts Payable via generic mailbox within SLA timeline.
• Attend to calls from BASF users while educating them to use the general mailbox for any requests.
• Have knowledge on tax fundamentals to support the verification of invoices before further processes based on country practices, also identifying withholding tax, VAT and GST requirements before invoice booking.
• Ensure transactions processed by Accounts Payable team do not lead to Inter-company differences (only applicable for Inter-company team).
• Impose rejection on Inter-company invoices with incomplete accounting information after consultation from senior analyst or manager (only applicable for Inter-company team).
• Liaise with the BASF business units and local companies on issues not limited to Finance community but also includes Procurement, Supply Chain, Treasury, HR Services, Master Data and Suppliers.
• Monitor & perform GRIR clearing on a monthly basis.
• Follow up with top vendor accounts of statement of accounts reconciliation on a monthly basis.
• Perform vendor's audit confirmation on a timely basis.
• Support Senior Analyst to perform AP aging analysis (aging/debit balances).

Quality and Continuous Improvement

• Identify and recommend new ideas/solutions to Specialist/Expert & Managers for continuous improvement opportunities.
• Support regional and global project improvement activities e.g. involvement in User Acceptance Test and Training.

Service Management

• Execute work in accordance with the service management framework by providing timely and accurate customer service.

Stakeholder Management

• Develop and maintain working relationships with customers to ensure that solutions are adopted, implemented and maintained appropriately.

Degree of Supervision Required in the Job:

• Works with minimal supervision.

Requirements

Education & Working Experience:

• Diploma/Degree in accounting, finance or business administration, with 2 to 5 years relevant work experience.
• External experience in a shared service or business process outsourcing will be preferable.

Technical & Professional Knowledge:

• Proficiency in Mandarin and English with good communication and writing skills.
• Experience working in an SAP work environment.
• Preferably with additional language skills (e.g., Japanese, Korean, Thai, Vietnam optional based on portfolio).
• Knowledge and experience of MS Office tools, Chrome River system or other ERP system.
• Experience working in an MNC or Malaysian Public listed company.