Project Finance Officer - Maternity Cover

Project Finance Officer - Maternity Cover

Title: Project Finance Officer - Consultant

Reports to: Finance and Grants Director

Salary: RM 40 – RM 50/hour

Working Hours: Expected 2-3 days a week onsite

The Asia Foundation (the Foundation) is a nonprofit international development organization committed to improving lives and expanding opportunities across Asia and the Pacific. Informed by 70 years of experience and deep local knowledge, our work is focused on governance, climate action, gender equality, education and leadership, inclusive growth, and international cooperation. We work in more than 20 countries through our 17 permanent country offices and programs across Asia and the Pacific, supported by a headquarters in San Francisco and an office in Washington, DC.

Do you have finance experience and the expertise to provide support across a range of projects? The Asia Foundation invites you to join our dynamic Malaysia Country Office as the Project Finance Officer – Consultant for a few months in March – June 2025. The successful candidate will support project financial management including grants and contract management functions.

Required Skills

• Bachelor’s degree in relevant field – accounting, finance, business administration or other related fields.
• Minimum of 5 years of relevant work experience, with direct experience in finance.
• Project management skills to coordinate financial aspects with project timelines and deliverables.
• Strong administration and organizational skills, with attention to detail.
• Ability to prioritize deadlines and complete multiple assignments in a timely manner.
• Good interpersonal skills and ability to manage workplace relationships.
• Strong proficiency with the use of software, including Sharepoint, Excel, Word, PowerPoint, Zoom, Teams, etc.

Preferred Skills

• Demonstrated skills in finance for project financial management, including work planning, maintaining project timelines and spending projection.
• NGO experience also valued.

Position Responsibilities

• Review Cognos reports and update spending projections based on Cognos reports.
• Prepare financial reports to donors and invoices to donors according to schedule.
• Review the project budget and provide feedback to Program Managers.
• Conduct regular budget review meeting with Program Managers and provide support for improvement before sharing with Finance and Grants Director.
• Provide support and guide the Grantee to ensure project activities assigned to them are executed on time, within the budget.
• Maintain project technical and financial documents including relevant donor documents in internal depository.
• Promptly highlight any potential issues regarding budget and expenditure to the Finance and Grants Director and Project Managers.
• Assist Finance and Grants Director during preparation of Annual Budget, and quarterly budget revisions / spending projections.

b) Grants Management

• Provide support during preparation of contracts and subgrants by Program Teams (travel grants, contracts, consultant contracts, purchase orders and others) to ensure correct template usage and necessary flow-down requirements from the donors are included.
• Ensure that procurement and subaward documentation are compliant with the Foundation’s procurement and subaward management policies, providing training and capacity building when necessary.
• Provide support to Program Teams for all aspects of subgrant management, including due diligence, Organizational & Financial Capacity Assessment of grantees, financial monitoring, agreement modifications and project closeout.
• Perform other duties assigned by the Country Representative and Finance and Grants Director.

How to Apply
You may apply for this position by sending a cover letter to express your interest, along with your latest resume and expected hourly rate in MYR. Candidates should be eligible to work in Malaysia unsponsored. Applications will be reviewed on a rolling basis beginning 9am MYT, January 17, 2025. Only shortlisted candidates will be contacted. No phone calls, please.