Project Coordinator | Kuala Lumpur, MY

Please note that this is a 12-month contract position, and we will only be able to accept candidates who have the appropriate rights and documentation for employment in Malaysia.

Who we are.

Axi is a leading global provider of margin and deliverable Foreign Exchange, Contracts for Difference (CFDs), and Financial Spread betting. Our business has evolved into a world-class, multifaceted brokerage with offices in six regions. With heavy investment in the latest trading technology, Axi seeks to offer the most comprehensive end-to-end trading experience available, servicing traders of all levels from beginners to institutional-level clients.

Let's talk about the cool stuff you do at Axi!

The Project Coordinator will play a pivotal role in an organization utilizing PMI (PMBoK), Agile, and PRINCE2 methodologies. The PC is responsible for supporting a globally distributed Project Management (PM) team, ensuring effective monitoring and control across all projects through robust governance frameworks.

Reporting to the Senior Project Coordinator, the PC will serve as the primary liaison, providing critical support to project managers throughout the project lifecycle. This includes facilitating communication, ensuring adherence to governance standards, and maintaining project documentation. A key aspect of the role involves collaborating with the PM team and the Office of Governance and Compliance (OGC) to oversee project delivery, enhance governance practices, and drive continuous improvement initiatives.

Your EDGE assignment/You will:

1. Monitoring and Control on projects so there is a high probability of success (delivered on-time, in scope and within budget)
2. Assisting in the development of project scopes, requirements, deliverables and benefits, involving all relevant stakeholders and ensuring technical feasibility is completed
3. Assist in developing a detailed project plan to track progress via MS Project and JIRA
4. Use appropriate verification techniques to manage changes in project scope, schedule and costs, quality and resourcing
5. Measure and enhance project performance using appropriate systems, tools and techniques
6. Creation of Reports and escalate to management as needed
7. Assist with the management of the relationship with all stakeholder's worldwide
8. Attend project meetings and follow-up with outstanding tasks
9. Perform various coordinating tasks, like issue and risk management, along with administrative duties
10. Monitor and Control comprehensive documentation within Confluence
11. Engage, develop and help train project and non-project staff in our standards
12. Handle Budget Management including purchase order requests, invoice processing, and payment disputes.
13. Manage Supplier Renewals and Onboarding Process including coordinating contract reviews and managing supplier contacts.
14. Responsible for the coordination of technology audit requirements.
15. Responsible for coordination of policies, procedures and processes.
16. Maintain interactive dashboards and reports in Power BI.
17. Management of key reporting including data analysis to ensure data quality, consistency, and accuracy in all outputs.

Are you the one?

1. Experience Monitoring and Controlling multiple projects simultaneously with competing demands.
2. Experience within PMI (PMBoK), Agile and/or PRINCE2 and/or has knowledge of project management best practices.
3. Can create basic clear and concise reports and dashboards in PowerBI.
4. Methodical and logic driven, whilst maintaining the ability to think outside of the box.
5. The ability to perform duties independently and under minimal supervision within specific assignments.
6. Excellent oral and written communication skills to allow for the accurate and efficient communication with stakeholders and staff.
7. Excellent troubleshooting and analytical skills and should be detail oriented.
8. Excellent time management and multi-tasking skills to allow for the handling of multiple and parallel projects.
9. Experience with online documentation tools such as Atlassian products such as Confluence, all Microsoft Office products, particularly Powerpoint.
10. Experience in creating and maintaining comprehensive project documentation, plans and reports.
11. Hands-on experience with project management tools (e.g. MS Project, JIRA)
12. Can understand intermediate to advanced MS Excel formula.

Axi's interview journey
• Talent Acquisition Interview (45 minutes)
• Hiring Manager Interview (45 minutes)
• Final Interview (45 minutes)

We want to inform all prospective candidates that Axi's designated Employer of Records (EOR) in Malaysia is TDCX. As part of our commitment to legal compliance, all Axi Malaysia employees will be officially working under TDCX.

Please note that our organization works with recruitment agencies on a pre-approved basis only. A recruitment agency that wishes to submit candidate profiles or resumes for consideration must obtain prior written consent from our talent acquisition team. We do not accept unsolicited resumes from recruitment agencies, and we will not be responsible for any fees related to unsolicited resumes. Should we receive an unsolicited resume from a recruitment agency that does not have prior written consent, we will not be responsible for the payment any fees related to the recruitment of the candidate represented in the unsolicited resume.

At Axi, we prioritise creating a workplace that upholds fairness and respect for all. We encourage every individual within our community to contribute towards a culture where everyone feels a sense of belonging and is treated with the dignity they deserve. We make all employment-related decisions-whether in hiring, compensation, training, performance reviews, or termination-based on merit and without bias, ensuring equal opportunities for everyone. We consciously work to identify and overcome any unconscious biases, with a commitment to fostering an inclusive environment where every employee and candidate feels genuinely welcomed and valued.