Project Admin Officer

Project Coordination & Support

Assist project managers in planning and coordinating project activities.

Documentation & Record-Keeping

Organize and manage project files, contracts, and other documents.

Ensure proper version control of project documents.

Maintain databases and filing systems (physical and digital).

Communication & Liaison

Serve as a point of contact between project team members, clients, and external vendors.

Handle correspondence, emails, and phone calls related to the project.

Ensure clear communication of project updates and changes.

Scheduling & Resource Management

Coordinate and schedule project meetings, site visits, and reviews.

Manage calendars for project managers and teams.

Track and allocate resources, equipment, and materials as needed.

Compliance & Quality Control

Ensure project activities comply with company policies, procedures, and regulations.

Assist in risk management and ensure adherence to project standards.

Reporting & Analysis

Prepare project status reports, summaries, and presentations.

Assist in data analysis for project performance and outcomes.

Support project audits and evaluations.

General Administrative Duties

Monitor project schedules, timelines, and deliverables.

Maintain project documentation, plans, and reports.

Coordinate meetings, prepare agendas, and take minutes.

Track and report project progress to stakeholders.

Qualifications

• Diploma in Business Admin with minimum 3 years working experience.
• Expert in using Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Experience in project documentation and report preparation.
• Experience in handling Purchase Orders (PO), Delivery Orders (DO), Purchase Requests (PR), Invoices, and Material Receipt Notes (MRN).
• Able to communicate effectively and keep track of project progress.

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