Procurement Specialist (Lead)

Are you ready to get ahead in your career?

We want to empower you to turn your ambitions into achievements. We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others. Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world. To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical?

The primary role is to lead a team of operation associates to support the enablement and successful transaction of supplier onto e-Supplier tool (SAP, iValua etc.) for procurement’s sourcing and buy activities. This will include general support and familiarization of supplier registration, onboarding to sourcing and actual PR PO processes. As a lead, this person also needs to manage the operation team compliance of documentation for the supplier registration, e-Sourcing ie contracts, quotes, negotiations, communications etc. with strong compliance on Maxis digitization program. Ensure successful interaction between Procurement Category with suppliers and the internal customer to ensure alignment and update of onboarding of vendors and buying progress particularly on PR PO, OAs, etc which at times involve tactical negotiations with suppliers, rate card comparison and verification with Categories prior PO finalization. Additionally, this role requires the individual to have a good know how on Procure to Pay (PR PO and Supply chain process) particularly in SAP ERP (S3/S4 onward).

What are you accountable for?

• Lead and supervise the team interface with Category Managers or End user to manage day to day PR PO Processing delivering the below and not limited to:
• Manage day to day Procurement activities covering 2,000 + PO annually across Maxis company emphasizing on accuracy, efficiency and effectiveness including assignment of purchase requisition to respective person in charge / category.
• Check and review supplier and price information is accurate before uploading into system for PO creation.
• Negotiate the best deal for out of scope items with supervision of category managers.
• Support users with day to day procedural and system issues.
• Define continuous improvement plan to end-user efficient end to end procurement operations.
• Work closely with the Procurement Operation team to resolve difficulties arising in placement and delivery of purchase orders in an efficient and timely manners.
• SAP OA Contract Administration.
• Functioning as SME and SAP Material Master Management/administration and ownership.
• Collaborate and extend support to Compliance team /IGU/Internal/External Audit for compliance requirements.
• Escalate issues to Head of Procurement Operations and Analytics as necessary on operational delays and support Sourcing Support Lead or Category Head/Manager/Enduser as necessary on any delays or potential compliance or documentation issues.
• Engage the necessary stakeholders beyond Procurement, particularly Fin, Acct Receivable Team (CAP) Team, Vendor Management etc to ensure seamless operation beyond procurement.
• Active ownership and knowhow on SAP ERP, Supply Chains, PR PO invoicing etc that involves Procurement.
• Subject Matter Expert for SAP under Procurement scope including resolution of SAP or iValua related issues particularly on supplier registration, PR PO, OA processing and fin interface.

What do you need to have for the role?

• Bachelors Degree in Business or Finance, Supply Chain, Procurement Professional certification or similar.
• Total Work Experience: Above 5 years.
• Total Relevant Experience: At least 3 years proven experience gained in a commercial environment and demonstrated confidence in handling large, complex sourcing from diverse categories.
• Working alongside teams within the business or the management team to establish business needs.
• Possesses procurement background and good analytical skills.
• Familiar with Procurement support systems such as Ivalua/ SAP/ Coupa/ Zycus etc or similar procurement platforms will be a plus.
• Regular user of MS Office Excel, Word, and PowerPoint.
• Positive can-do approach capable to deal with ambiguity and attention to detail at the same time.
• Personal traits: Positive, Passionate, Collaborative, A self-starter, ability to perform under pressure in a challenging environment and a team player.

What’s next?

• Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.
• Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.