Procurement Specialist

Job summary:

• Flexible hours available
• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected salary: RM2,500 - RM3,000 per month
• Immediate start available

Procurement cum Admin Executive

Key Responsibilities

Procurement Responsibilities:

1. Supplier Sourcing & Management:

   • Identify and evaluate potential suppliers for SISSB clients and potential prospects.

   • Request for Quotations (RFQs) and negotiate terms with suppliers to ensure cost-effectiveness and quality.

   • Maintain strong relationships with suppliers and vendors.

2. Quotation Preparation:

   • Prepare detailed and accurate quotations based on client specifications and requirements.

   • Collaborate with the technical and sales teams to ensure quotations align with project needs.

3. Procurement Process:

   • Manage the end-to-end procurement process, including purchase order issuance, order tracking, and delivery coordination.

   • Ensure timely delivery of goods and services to clients.

4. Logistics Coordination:

   • Coordinate the logistics of trading goods, including shipping, customs clearance, and delivery to end users/clients.

   • Resolve any issues related to logistics or delivery delays.

5. Documentation & Compliance:

   • Maintain accurate records of procurement activities, including contracts, purchase orders, and invoices.

   • Ensure compliance with company policies and industry regulations.

Administrative Responsibilities:

1. Office Administration:

   • Assist with general office administrative tasks, including filing, documentation, and correspondence.

   • Manage office supplies and ensure the office is well-maintained.

2. Client & Vendor Communication:

   • Serve as a point of contact for clients and vendors regarding procurement and administrative matters.

   • Provide timely updates to internal teams and external stakeholders.

3. Reporting:

   • Prepare regular reports on procurement activities, supplier performance, and administrative tasks.

Qualifications & Requirements

• Diploma or Bachelor’s degree in Engineering, Business Administration, Supply Chain Management, or a related field.

• 1 to 3 years of experience in procurement, sourcing, or a similar role.

• Familiarity with data center or server room equipment and solutions is a plus.

• Strong attention to detail and ability to read and interpret technical specifications.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and procurement software.

• Excellent communication and negotiation skills in English and Bahasa Malaysia.

• Ability to multitask and work in a fast-paced environment.

• Strong organizational and time management skills.

Key Competencies

• Proactive and self-motivated with a willingness to learn.

• Strong problem-solving and analytical skills.

• Customer-focused with a commitment to delivering high-quality service.

• Team player with the ability to work independently when required.

What We Offer

• Competitive salary and benefits package.

• Opportunities for professional growth and development.

• A supportive and collaborative work environment.

• Exposure to cutting-edge data center technologies and solutions.