Procurement Sales Administrative Executive

Location: Malaysia

Department: Finance

Responsibilities

1. Ensure all order documents and agreements are completed by the sales division.
2. Work closely with respective divisions for the approval of all orders for processing.
3. Generate sales order, purchase order, and invoice upon process completion.
4. Work closely with internal/external customers to ensure timely processing/delivery.
5. Update sales report for day-to-day order transactions.
6. File all order documents and agreements in HQ and local office for audit purposes.

Procurement

1. Load purchase order to Principal.
2. Follow up delivery status with Supplier to ensure timely delivery.
3. Match supplier invoice/delivery order upon delivery completion and process for payment.
4. Liaise with principal/supplier on payment-related issues/concerns.

Credit Control

1. Update customer payments upon receiving bank statement from Finance.
2. Generate and send statements of account.
3. Follow up with customer on payment status.
4. Send reminder letters to customers.
5. Seek approval on new customer creation and evaluation.
6. Prepare monthly management reports.
7. Maintain all sales activity tracking related reports listed - Sales reports, Monthly closed deal reports, Customer listing (new and existing logo), Salesman performance reports.

Other Duties

1. Assist in any other ad hoc tasks assigned by your superior or management from time to time.

Requirements

1. Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, or Professional Degree in Business Administration or related field.
2. Minimum 2 years in sales support, administration, or procurement.
3. Good command of English and Mandarin (email writing and speaking).
4. Teamwork and collaborative attitude.
5. Decent leadership skills and ability to make decisions in any situation.
6. Detail-oriented and highly responsible.
7. Able to multi-task and work under pressure.
8. Positive attitude and service-minded.

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