Procurement Officer

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are looking for a passionate Procurement Officer who will be responsible for supporting Wilhelmsen Ahrenkiel Ship Management (WASM) in reaching its vision by successfully delivering financial analysis.

This person will be working with Wilhelmsen Ship Management, a comprehensive global maritime group providing over half of the merchant fleet with essential products and services, along with supplying crew and technical management to the largest and most complex vessels ever to sail.

With a pool of more than 9,200 seafarers and over 500 shore-based employees all over the world, Wilhelmsen Ship Management is one of the world’s largest third-party ship managers with a portfolio of more than 450 vessels. Meanwhile, Wilhelmsen Ahrenkiel Ship Management itself is a technical ship manager based in Hamburg, Germany, and in Rhoon, the Netherlands. We focus on container ships.

The position will be located at our shared service office in Kuala Lumpur Sentral in the heart of Federal Territory of Kuala Lumpur and is easily accessible by public transportation.

We offer a culture and work environment of strong leadership, career development, work-life balance, and a job that is both challenging and stimulating. Our organization thrives by using modern tools and is eager to utilize the business opportunities that come with new digital tools and skills. Our ideal candidates are looking for new challenges and would like to join a team of experienced professionals who are passionate about growing in one of the world’s largest maritime organizations.

Main Responsibilities

1. Leadership: Mentor team members to ensure the best possible service in accordance with the SLA. Coach and train new staff to equip them with the knowledge required to conduct their day-to-day activities. Actively engage, contribute, and support existing team initiatives supporting the GPS Strategy.
2. Operational Performance & KPI's: Ensure that all requisitions, quotes, purchase orders, and invoices are processed in accordance with SLA provisions for GPS. Follow up and coordinate with all stakeholders to ensure that goods and services are provided as required. Comply with the 5 R's (Right product, Right quantity, Right place, Right time, and Right price). Ensure that clear audit trails and records are available to justify and back up all procurement decisions. Maintain BASSnet data to ensure that accurate KPI's can be produced.
3. Supply Chain Management / Logistics: Ensure goods and services are delivered according to the vessel schedules. Report any deviations and take action to re-route goods/services if necessary, whilst minimizing any cost impact. Clear understanding of Incoterms. Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.
4. Project Management: Work with colleagues, customers, and suppliers to improve total cost performance and quality. Identify opportunities to optimize processes and procedures and present them to senior managers for approval.
5. Sourcing and Pricing: Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel/rigs. Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM's standards of governance and audit trails are maintained.
6. E-sourcing: Identify opportunities for e-sourcing and forward to Procurement Manager. Develop and share knowledge of WSM's global supplier base, establish relationships, and maintain contacts with key suppliers worldwide.
7. Negotiation: Develop a lowest landed cost mindset. Constantly refine negotiation skills with emphasis on achieving a 'win-win' for both parties. Continuously challenge suppliers on their existing prices to generate tangible savings. Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost. Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost, etc.).
8. Contract Management: Ensure compliance with GPS frame agreements, where applicable.
9. Responsible Procurement: When possible, ensure vendors comply with the standards set out in IMPA ACT. Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account. Highlight any vendors who may be in financial difficulty to senior management. Take steps to avoid delivery delays and monitor deliveries from vendors closely. Prioritize and take special measures to avoid off-hire of vessels.
10. Data Analysis: Review vendor delivery performance monthly, identify and address any concerns.
11. Procurement Systems: Shipserv, ShipServ Pages & Reports, Ariba - Sourcing & CM, DOCMap.
12. Industry Knowledge: Detailed awareness of the marine industry and key drivers that affect the business. Excellent working knowledge of marine suppliers, their markets, and their competitors. Good working knowledge of technical/functional specifications.
13. Process Improvement: Proactively suggest ways to improve service offered. Identify inefficiencies in processes and suggest improvements.

Accountabilities

1. Performance will be measured against Team Key Performance Index (KPI) results for his vessels.
2. Effectiveness in informing and promoting cooperation to achieve all Operational Deliverables of his/her Team and ensuring the team is fully aware of target performance.
3. Cultivate the right mindset within the team to ensure a Strong Sense of Responsibility, Accountability, Urgency, and Dedication to deliverables.
4. Customer satisfaction measured against surveys and direct stakeholder feedback + added targets set in the AOP.
5. Work process efficiency as targeted in the AOP and according to performance measures defined in the management system (GIMS).
6. Responsible for monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey).

Qualifications

1. 3 – 5 years Maritime Purchasing Experience from the maritime industry with significant procurement/logistics exposure.
2. Or Degree/Diploma/FE Qualification/CIPS.
3. Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.
4. Customer focused and excellent command of English.
5. Strong Stakeholder Management.
6. High Level of Drive and Determination.
7. Solution first approach.
8. Strong interpersonal skills - ability to get along with diverse personalities and cultures.
9. Flexible, out-of-the-box thinker who is comfortable working under pressure.
10. Pro-active attitude with a strong sense of ownership.

Process Involvement

1. Requisition processing.
2. Initiating registration of new suppliers.
3. GPS KPI Reporting.
4. Order goods and services.
5. Order and follow up catering arrangements.
6. Processing of invoices.

Sounds interesting? You can apply online today through our career portal by creating a "Candidate Home" account and attaching your latest Resume.