PROCUREMENT OFFICER

1. Supplier Research and Evaluation:

• Research and identify potential suppliers based on quality, cost, and delivery capabilities.
• Conduct thorough evaluations of suppliers to assess reliability, capacity, and financial stability.
• Develop and maintain a supplier database for easy reference.

2. Contract Negotiation:

• Negotiate contracts with suppliers to secure favourable terms and conditions.
• Ensure contracts include provisions for quality standards, delivery timelines, and pricing structures.
• Manage renewals and modifications of contracts as needed.

3. Procurement Strategies:

• Develop and implement procurement strategies to secure a consistent supply of materials.
• Monitor market conditions to identify opportunities for cost savings and efficiency improvements.
• Collaborate with finance to establish budgets and forecasts for procurement.

4. Inventory Management:

• Monitor inventory levels to prevent stockouts and excess inventory.
• Implement inventory control measures and systems to optimize stock levels and reduce holding costs.
• Coordinate with logistics to ensure timely delivery and minimize disruptions in supply.

5. Market Analysis:

• Analyze market trends, price fluctuations, and supplier performance to inform procurement decisions.
• Conduct regular reviews of supplier pricing and negotiate adjustments to maintain competitive pricing.
• Stay updated on industry trends and best practices in procurement.

6. Quality Assurance and Compliance:

• Ensure all purchased materials meet quality standards and regulatory requirements.
• Oversee compliance with relevant regulations, including food safety standards, import/export regulations, and ethical sourcing practices.

7. Stakeholder Collaboration:

• Collaborate closely with internal stakeholders, including production, sales, and management, to align procurement activities with demand forecasts and business objectives.
• Communicate effectively to ensure all teams are informed about procurement activities and changes.

8. Budget Management:

• Manage procurement budgets and optimize resource allocation to achieve cost-effective purchasing.
• Monitor expenditures and prepare regular reports on procurement activities and savings achieved.

9. Market Research and Trends:

• Conduct market research and analysis to identify new opportunities and trends that can enhance procurement strategies.
• Present findings and recommendations to management to support decision-making.

10. Cross-Functional Collaboration:

• Work collaboratively across departments to align procurement activities with overall business goals.
• Participate in cross-functional teams to enhance operational efficiency and effectiveness.

11. Additional Duties:

• Provide support to the Purchasing team on additional tasks or special projects to align with departmental and organizational objectives.
• Ensure compliance with Malaysian laws, company policies, and procedures regarding employment, safety, and environmental standards.
• Undertake any other duties as assigned by Management, contributing to company objectives without compromising safety or personal well-being.

Qualifications & Experience:

• Diploma in Business Administration, Supply Chain Management, Purchasing, or a related field.
• Minimum of 2 years of experience in a purchasing, Purchasing, or supply chain role. Experience in mining or a related industry is value added. On-the-job training will be provided for candidates without relevant experience.
• Strong computer skills, particularly in Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of Purchasing and inventory management processes.
• Strong multitasking and time management abilities.
• High attention to detail to ensure accuracy in data entry and documentation.
• Ability to analyse market trends, sales data, and inventory reports to make informed purchasing decisions.
• Problem-solving skills to address discrepancies and supply chain issues effectively.
• Excellent verbal and written communication skills for engaging with vendors, suppliers, and internal stakeholders.
• Strong negotiation skills to secure favourable terms and conditions with vendors.
• Proficiency in Mandarin is a plus for effective supplier and client communication.