Procurement & Finance Specialist

Job Overview:

We are looking for a detail-oriented and proactive Procurement & Finance Specialist to manage the organization's financial operations and procurement processes. This role involves overseeing vendor sourcing, negotiating contracts, contract management, managing vendor relationships, managing budgets, and ensuring accurate financial reporting on purchases. The ideal candidate will have a strong understanding of procurement practices, financial regulations, and the ability to multitask effectively in a dynamic environment.

Key Responsibilities:

Procurement:

• Develop and implement effective procurement strategies for sourcing goods, services, and equipment.
• Conduct supplier evaluations, negotiate terms, and secure favorable pricing and contracts.
• Manage the end-to-end procurement process, including request for quotations (RFQs), purchase orders, and supplier management.
• Monitor supplier performance, ensuring quality and delivery timelines are met.
• Maintain accurate records of procurement activities, supplier information, and contracts.
• Collaborate with internal stakeholders to understand business requirements and provide procurement solutions.
• Ensure compliance with procurement policies, guidelines, and industry standards.
• Identify opportunities to improve procurement processes and achieve cost savings.
• Work closely with internal teams to understand procurement needs and provide timely solutions.

Finance Operations:

• Oversee financial operations related to procurement, including processing invoices, vendor payments, and reconciliation of accounts.
• Assist in preparing budgets and financial forecasts related to procurement activities.
• Monitor spending against procurement budgets to ensure financial control and accountability.
• Support monthly and annual financial reporting requirements.

Contract Management:

• Draft, review, and negotiate contracts with suppliers, vendors, and service providers, ensuring compliance with legal and company standards.
• Oversee the lifecycle of contracts, from initial drafting through execution and renewals.
• Ensure that all contractual obligations are met, including terms related to pricing, delivery schedules, and performance metrics.
• Monitor contract performance and take appropriate actions for any breaches or non-compliance.
• Manage contract renewals, amendments, and terminations in a timely manner.
• Work closely with legal teams to ensure all contracts align with company policies and legal requirements.

Key Requirements:

• Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field.
• Minimum of 4-6 years of experience in procurement and finance, preferably in a similar role.
• Strong understanding of procurement processes, contract law, and vendor management.
• Excellent negotiation, communication, and problem-solving skills.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Proficiency in procurement software.
• Strong attention to detail and analytical skills.
• Ability to work independently and manage multiple tasks effectively.

Preferred Qualifications:

• Experience in the Solar industry is an advantage.
• Certification in Procurement (e.g., CIPS, CPSM) or Contract Management is a plus.