Procurement Executive

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Responsibilities:

• Plan, prepare and process purchase orders according to order requirements to avoid product shortages
• Facilitate in solving any issues arise between company and suppliers
• Perform day to day procurement activities including purchasing, delivery follow-up and liaise with suppliers on all quotations
• Manage, monitor, and maintain stock inventory levels, place orders and material planning to ensure sufficient stock inventory level
• Review the quality of the purchased products and monitor all the incoming material deliveries/ shipments
• Handle administrative duties relating to purchases, including monitoring and tracking orders to make sure material timely delivery, and ensure the related records are kept up to date
• Continuously search for new potential vendors, compare, negotiate, and evaluate offers from suppliers for the best price and terms
• Act as a contact point to negotiate contract terms of agreement, seek for the best pricing, and maintain a good business relationship with vendors or suppliers
• Coordinate import shipment and handle custom affairs
• Coordinate and work closely with the related departments (Warehouse, QA QC department, etc.) to ensure smooth running operation and proper storage
• Prepare reports on purchases, monitor sales volume, including cost analyses
• Assist in new store opening planning and arrangement
• Attend trade shows and exhibitions to stay up to date with the current industry trends
• Able to undertake the ad-hoc tasks and related duties as and when required by superior/ management from time to time.

Requirements:

• Candidate must possess a minimum Diploma/ Bachelor's Degree/ Professional Degree in Procurement/ Supply Chain Management or any equivalent
• At least 2 years of working experience in the related field is required for this position
• Proven work experience as a Purchasing Executive or similar role specialized in Logistics/ Supply Chain in the Food & Beverage Industry or equivalent would be an added advantage
• Able to work under pressure with a minimal supervision and good time-management skills to meet tight deadlines
• Strong negotiation skills and good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
• Hands-on experience with purchasing software or system
• Excellent understanding of the supply chain procedures
• Solid analytical skills, with the ability to create financial reports and conduct cost analyses
• Computer literate with good command of both written and spoken English and Malay
• Confident, proactive, resourceful, and self-motivated
• Possess own transport and willing to travel

About Gigi Coffee:

Gigi Coffee – More than a coffee brand; it’s a lifestyle. As a passionate home-grown coffee company with over 160 outlets, we’ve become synonymous with delivering high-quality, affordable coffee that complements the urbanite lifestyle.

At the heart of Gigi Coffee is a commitment to creation and innovation. Our drinks go beyond the ordinary, turning each sip into a unique experience. We believe that coffee is more than a beverage – it’s a reflection of your lifestyle. That’s why we focus on crafting flavours that resonate with the vibrancy of modern living.