Procurement Executive

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Job Responsibilities:

• Issue Purchase Orders (POs) to Suppliers
  • Prepare and issue accurate purchase orders to suppliers based on the requirements specified by internal teams.
  • Ensure that all necessary details such as product specifications, quantities, and delivery terms are clearly outlined in the PO to avoid any discrepancies.
• Follow Up with Suppliers for Order Confirmation
  • Proactively contact suppliers to obtain order confirmations, ensuring that all terms and conditions in the PO are acknowledged and accepted.
  • Verify that the order confirmation aligns with the agreed-upon pricing, lead time, and other contractual terms.
• Update Delivery Schedules for the Warehouse Team
  • Communicate and update the warehouse team with accurate and timely delivery schedules to ensure smooth coordination and planning for inventory reception.
  • Track deliveries closely and provide the warehouse team with updated timelines in case of delays or changes to the schedule.
• Liaise with Suppliers in the Event of Discrepancies or Claims
  • Serve as the point of contact between the company and suppliers when discrepancies (e.g., quantity, quality, or specification issues) arise.
  • Work with suppliers to resolve issues and claims promptly, ensuring all solutions are documented and appropriate actions are taken to prevent recurrence.
• Verify Supplier Invoices and Submit for Approval
  • Review and verify supplier invoices for accuracy, ensuring that the quantities, pricing, and other terms match the purchase order and any delivery notes.
  • Submit the verified invoices to the superior for approval. Upon approval, submit the invoices to the Finance department for processing and payment.
• Perform Goods Reception in ERP System
  • Manage the goods receipt process by accurately entering the received goods into the ERP system, ensuring all relevant data (e.g., quantity, condition, and delivery date) is captured.
  • Ensure that all goods are inspected upon arrival and discrepancies are immediately reported and addressed.
• Monitor Purchase Order (PO) Status
  • Track and monitor the status of open purchase orders to ensure that deliveries are being made on time and in full.
  • Regularly update internal stakeholders on the status of outstanding orders, and take proactive action to address any delays or issues with suppliers.
• Other Jobs Assigned by Superior
  • To carry out additional tasks and responsibilities as assigned by the superior, ensuring that all procurement activities are executed in line with the company’s objectives and policies.
  • To perform any other duties or ad-hoc task as assigned by superior or management from time to time.

Job Requirements:

• Candidate must possess at least Bachelor’s Degree in Business Administration, Supply Chain Management, Procurement or related field.
• At least 2-3 years' of experience in Procurement within the Food & Beverage (F&B) or e-commerce industry, demonstrating a strong understanding of the specific sourcing, purchasing, and supply chain dynamics within these sectors.
• Experience working in a fast-paced, deadline-driven environment, ensuring timely deliveries while maintaining cost efficiency and minimizing stockouts.
• Possess strong negotiation skills & good analytics skills.
• Good communication skills, self-motivated, resourceful, process-result-driven and with high integrity.
• Excellent skills in Microsoft Office applications.
• Familiarity with procurement software and ERP systems (such as SAP, Oracle, or others).
• Experience and exposure in AX Dynamics would be added advantage.

How do your skills match this job?

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• Which of the following types of qualifications do you have?
• Which of the following languages are you fluent in?
• What's your expected monthly basic salary?
• How many years' experience do you have in a procurement role?
• How many years' experience do you have in supply chain management (SCM)?
• How many years' experience do you have as a Procurement Executive?
• How much notice are you required to give your current employer?

DPO International is a leading specialized food distribution company in the Asian region with over 24 offices and warehouses in China, Indonesia, Malaysia, Philippines, Sri Lanka, Thailand and Vietnam.

With a solid foothold across Asia and servicing nearly all aspects of the food industry, our employees are exposed to various markets, products and cultures, offering a unique work experience. At DPO, we develop leaders locally to lead effective change internationally.