Procurement Analyst (Mandarin Speaker)

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

• Handles operational procurement tasks for lower-value or sometimes medium-value requests within a specific region, country, or site.

• Key responsibilities include managing day-to-day sourcing activities, such as ad-hoc and reactive purchases, to ensure the best procurement outcomes.

• Ensures all sourcing requests align with category guidelines and follow company policies, standards, and preferred supplier agreements.

• Works closely with business stakeholders to meet their needs by effectively applying sourcing processes and tools.

Job Responsibilities:

• Perform the day-to-day activities according to the highest standards of financial control, compliance and effective approach. Ensure quality and accurate delivery of services within agreed key performance indicators (KPIs) and as defined in the Service Level Agreement (SLA) and SOPs of the respective business sub-process.

• Follow the instructions of the Managers regarding the daily work coordination.

• Develop knowledge and capability to raise competence to expected levels to meet current and future business needs.

• Contribute process and technical expertise to process improvement initiatives.

• Support on assigned projects or program.

Key Accountabilities:

• Validate and process (fix & check) Purchase Requisition to ensure completeness and in compliance with Procurement Policy.

• Request For Quotation from Preferred Supplier List or Recommended Vendor.

• Perform multiple quote bidding when assigned.

• Convert PR/SC to Purchase Order.

• Purchase Order amendment and PO cancellation.

• Manage, follow up and keep track of an open Purchase Order.

• Manage and resolve internal and external queries.

• Participate in the invoice reconciliation process. Work closely with Accounts Payable Analyst to resolve any outstanding invoice reconciliation or mismatch.

• Perform and produce accurate and timely reports.

• Manage and perform the RFP process and multiple source bidding.

• Review and update SOP, DTP & CCP timely.

• Liaise with Affiliate local Procurement to update Commodity Card at the agreeable time frame.

• Ensure adherence to the Procurement Policy, Directive, Guidelines and Local Procurement SOPs.

• Attend FitGap and Knowledge Transfer on new project.

Who you are:

• Degree or Diploma or equivalent experience in Business Studies, Finance & Accounting/Commerce, IT, Supply Chain or Procurement equivalent.

• At least 1-2 years’ experience in a centralized purchasing environment and Supply Chain with production planning background.

• Experience of working in a shared service centre across a global/large organization will be an added advantage.

• Good negotiation and communication skills, resourceful in identifying new sources of items requested.

• Good analytical skills and results-oriented.

• Proficiency in English and Mandarin. Good communication skills are essential, as the role involves supporting our counterparts in China.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Kuala Lumpur provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the APAC region. Today Roche employs altogether around 1100 employees in Malaysia.

Roche is an Equal Opportunity Employer.