Personal Assistant to Managing Director

Responsibilities:

1. Responsible for performing secretarial and administrative duties efficiently.
2. Proactively remind the Managing Director of important tasks and deadlines to ensure timely execution.
3. Manage calendars, schedule appointments, and arrange meetings, optimizing the Managing Director's time effectively.
4. Maintain a well-organized filing system that ensures the security of confidential files.
5. Prepare meeting agendas, take accurate meeting minutes, and ensure all relevant materials are prepared in advance of meetings.
6. Ensure all internal and external documents are managed efficiently and properly recorded.
7. Handle communication on behalf of the Managing Director, both written and verbal, with various stakeholders.
8. Maintain confidentiality and discretion regarding household and business matters.
9. Conduct research and compile reports as needed to assist the Managing Director in decision-making.
10. Manage travel arrangements, including booking flights, accommodations, and transportation.
11. Coordinate special projects and initiatives as directed by the Managing Director.
12. Any other ad-hoc duties as assigned by management.

Requirements:

1. Must possess at least a Bachelor’s degree or equivalent.
2. Minimum 5 years of experience as a Personal Assistant or in a similar administrative role, with a demonstrated ability to handle diverse responsibilities.
3. Must be proficient in Mandarin and English to effectively communicate with Mandarin/English-speaking clients.
4. Excellent organizational, time management, and multi-tasking abilities.
5. Ability to work independently and as part of a team, with a proactive approach to problem-solving.