Personal Assistant to Director

Job Description:
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our director. The successful candidate will serve as the key liaison between the Director and stakeholders, ensuring effective communication and representation in meetings. This role requires a high level of confidentiality, discretion, and the ability to handle both business and personal matters seamlessly.

Key Responsibilities:

• Act as the primary liaison between the Managing Director and stakeholders, ensuring effective communication and representation in meetings.
• Assist the Director in daily operations and decision-making processes.
• Vet and review agreements, contracts, and other documents on behalf of the Director.
• Coordinate, schedule, and take minutes for all required meetings.
• Maintain a high level of confidentiality and demonstrate initiative in all tasks.
• Manage the Director’s travel arrangements, including flights, accommodation, and itineraries.
• Keep track of the Director’s personal and family expenses, bills, and payments.
• Maintain an efficient filing system for the Director’s office.
• Oversee office renovation and tenancy management.
• Supervise the Administration Department.
• Provide comprehensive secretarial and administrative support for both business and personal matters.
• Handle confidential documents, correspondence, and emails with discretion.
• Follow up with Heads of Departments (HODs) on internal and external operational matters.
• Manage office administration and ensure smooth daily operations.
• Take on additional assignments as directed by the Director.

Requirements:

• Minimum of 3 years of experience as a Personal Assistant, Executive Assistant, Private Secretary or office administration.
• Minimum a Diploma holder in the related field.
• Proficiency in Microsoft Office Suite and Autocount Accounting software.
• Strong communication skills, both verbal and written, with the ability to liaise effectively at all levels.
• Cantonese dialect speaking candidates will be an added advantage.
• Demonstrates high adaptability and resilience in managing last-minute changes and urgent matters. Excellent problem-solving skills and attention to detail.
• Strong integrity, discretion, and professionalism in handling confidential information.
• Ability to manage multiple tasks simultaneously and meet tight deadlines.
• Exceptional organizational skills and time management abilities.

How do your skills match this job?

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant to the Director?
• Do you have secretarial experience?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?